Job Summary
As the Executive Assistant, you will provide comprehensive, high-level administrative support, acting as a key partner in the Area VP, GTM SASE- EMEA’s success. You will engage with senior executives globally, manage complex scheduling and projects with the highest level of discretion and efficiency. This role requires a proactive and detail-oriented professional who can anticipate needs and collaborate effectively to support the broader executive team in a fast-paced environment.
Key Responsibilities
- Manage the executives complex and dynamic calendar, strategically prioritizing meetings and resolving scheduling conflicts across multiple time zones.
- Coordinate and execute all aspects of intricate international and domestic travel, including logistics, itineraries, and timely expense reconciliation.
- Plan and execute critical meetings, including leadership offsites and team All-Hands, by establishing agendas, coordinating logistics, and ensuring effective follow-up.
- Proactively collaborate and exchange information with other Executive Assistants to ensure aligned and seamless support across the entire leadership team.
- Support the executive with key communication tasks, including drafting, editing, and distributing memos and announcements to various internal stakeholder groups.
- Manage special projects from conception to completion, ensuring all tasks are completed efficiently and with a high degree of attention to detail.
- Navigate the procurement process to ensure timely and accurate processing of purchase orders, invoices, and contracts for the executive’s office.
Required Qualifications
- A minimum of 5 years of experience as an Executive Assistant supporting a C-level or SVP-level executive in a fast-paced, global organization.
- Demonstrated expertise in managing complex calendars, global travel, and event planning using Google Suite (G Suite).
- Proven ability to handle confidential and sensitive information with the utmost discretion and integrity.
- Exceptional written, verbal, and interpersonal communication skills, with the ability to convey a professional image and represent the organization effectively.
- Excellent organizational and time management skills, with a demonstrated ability to address multiple priorities and meet deadlines in a dynamic environment.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience working within a high-growth technology or cybersecurity company.
- Experience supporting a Chief Information Officer (CIO) or a senior Information Technology executive.
- A highly resourceful team-player, with the ability to also be extremely effective and take initiative when working independently.
Our Commitment
We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.
Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.
All your information will be kept confidential according to EEO guidelines.
Is role eligible for Immigration Sponsorship? No. Please note that we will not sponsor applicants for work visas for this position.
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