Payroll Officer

About The Role

Job title: Payroll Administrator

Line manager: Senior People Systems & Reward Manager

Job function: People

Location: Hybrid

Salary: £28,500

Job Purpose

The Payroll Administrator is responsible for the accurate, timely, and confidential processing of all payroll-related activities for employees. This role ensures compliance with internal policies and external statutory regulations, including tax and national insurance laws, and serves as a primary point of contact for employee payroll queries, working closely with HR and Finance teams.

Key Responsibilities

Payroll Processing

• Process end-to-end payroll for all employees on a weekly, bi-weekly, or monthly basis
• Accurately calculate and process statutory and voluntary deductions such as PAYE, National Insurance contributions, pension contributions, and employee benefits
• Administer and process statutory payments like Statutory Sick Pay, Statutory Maternity Pay, and Statutory Paternity Pay
• Manage employee payroll records, processing new hires, leavers, transfers, and changes to personal and employment data
• Input, verify, and reconcile timesheet, attendance, and overtime data, resolving discrepancies promptly
• Maintain and control employee payroll records within the Frontier CHRIS Payroll System
• Process third-party payroll data, including tax code changes and Arrestment of Earnings orders
• Conduct regular audits of payroll data to ensure accuracy and compliance

Compliance and Reporting

• Ensure all payroll activities adhere to UK payroll legislation, tax laws, and internal company policies
• Prepare and submit Real Time Information (RTI) submissions to HMRC on time
• Manage comprehensive year-end payroll processing, including the production and distribution of P60s, P45s, and P11Ds
• Perform monthly reconciliations of payroll figures against financial accounts and post payroll journals to the Financial SAGE 200 System
• Oversee all aspects of the company’s pension requirements, ensuring compliance with auto-enrolment regulations
• Generate payroll and ad-hoc reports for management and finance stakeholders
• Stay informed of new payroll legislation and implement necessary updates to processes

Employee Support & Administration

• Serve as the primary point of contact for all employee payroll queries, providing clear information about payslips, deductions, and payment schedules
• Professionally resolve payroll-related issues and discrepancies
• Maintain accurate, confidential, and compliant employee payroll records in line with GDPR and data protection regulations
• Prepare and distribute payslips and other payroll correspondence
• Provide support for external company requests such as WRI claim support, AOE information, and mortgage applications

Stakeholder Engagement & Training

• Act as a customer-facing representative, traveling to sites to train managers on new attendance and overtime systems and build professional relationships
• Identify personal training needs and attend relevant courses to enhance knowledge and skills

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