Position Overview
Job Title: Executive Assistant and Assistant Manager
Location: London
This Executive Assistant role sits within Investment Banking and Capital Markets (IBCM) in the Investment Bank. IBCM offers a comprehensive range of advisory and capital‑raising services to clients. You will provide direct support to a small team of varying corporate titles from Managing Director down to Analyst within a sector coverage team, managing all aspects of their client liaison and administrative needs. In addition to administrative and assistant support for a team, the role also includes management responsibility for all IBCM UK‑based Sector & Country Coverage Assistants and M&A Assistants, ensuring coordinated, high‑quality support across the platform. IBCM is a fast‑paced, high‑performing environment. To be effective in this role, you will need strong prioritisation capabilities, excellent communication skills, sound judgement, and outstanding attention to detail.
What We’ll Offer You
A healthy, engaged and well‑supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That’s why we are committed to providing an environment with your development and wellbeing at its centre.
- Hybrid Working – we understand that employee expectations and preferences are changing. We have implemented a model that enables eligible employees to work remotely for a part of their working time and reach a working pattern that works for them
- Competitive salary and non‑contributory pension
- 30 days holiday plus bank holidays, with the option to purchase additional days
- Life Assurance and Private Healthcare for you and your family
- A range of flexible benefits including Retail Discounts, a Bike4Work scheme and Gym benefits
- The opportunity to support a wide ranging CSR programme + 2 days’ volunteering leave per year
Your Key Responsibilities
- Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements
- Facilitating detailed travel plans for all team members, including planning and booking itineraries (flights, hotels, visas), scheduling travel‑related meetings, and processing expense reimbursement
- Running point on setting up meetings across multiple time zones, booking meeting rooms, arranging building access, and organising catering so that events run seamlessly
- Establishing trust and managing sensitive telephone and email correspondence on behalf of senior bankers
- Managing all IBCM UK‑based Sector & Country Coverage Assistants and M&A Assistants, including oversight of workload distribution, standards of support, best‑practice sharing, holiday cover arrangements and escalation management
Your Skills And Experience
- Solid experience as a Personal/Executive Assistant within the finance industry
- Demonstrated ability to oversee and coordinate the work of other assistants, ensuring consistent service delivery
- Strong organisational skills with a focus on complex diary management
- Exceptional attention to detail
- Ability to communicate clearly, concisely, and confidently
- Discretion and the ability to always manage sensitive information confidentially
- Ability to prioritise, work under pressure, and multi‑task
- Proactive and resourceful, able to anticipate needs and problem‑solve effectively
- A strong team player with a collaborative mindset
How We’ll Support You
- Training and development to help you excel in your career
- Flexible working to assist you balance your personal priorities e.g. Coaching and support from experts in your team
- A culture of continuous learning to aid progression
- A range of flexible benefits that you can tailor to suit your needs
- We value diversity and as an equal opportunities’ employer, we make reasonable adjustments for those with a disability such as the provision of assistive equipment if required (e.g. screen readers, assistive hearing devices, adapted keyboards)
Equal Employment Opportunity Statement
We welcome applications from all people and promote a positive, fair and inclusive work environment.
#J-18808-Ljbffr…