Office Manager (FTC) | Property Developer | West End, London | £35,000 – £45,000
We are recruiting on behalf of a highly regarded residential property developer based in Central London. This is an exciting opportunity to join a small, high performing team working on one of London’s most prestigious residential developments.
This is a maternity cover position reporting directly to the Operations Director.
The Role
The Office Manager is a central and highly visible role within the business often the first point of contact for colleagues, clients and business partners. You will be responsible for ensuring the smooth day-to-day running of the office, acting as the central hub for communication, coordination and operational delivery across the business.
Key Responsibilities
Office & Facilities Management
- Organising office procedures, maintaining records and ensuring compliance with policies
- Managing supplies, equipment and vendor relationships
- Ensuring the office environment is safe, functional and well-maintained
- Liaising with building management and contractors to ensure all communal areas and office floors are maintained to the highest standards
- Overseeing cleaning contractors, managing performance and defining tasks across multiple floors
- Managing ongoing service and maintenance contracts including fire safety, PAT testing, printers, alarm systems and AV equipment
- Acting as lead fire marshal and first aider, coordinating building evacuations and health and safety compliance
Executive & Administrative Support
- Managing diaries and scheduling meetings on behalf of senior staff
- Preparing documents including board papers, often with same-day turnaround
- Coordinating board meetings, VIP visits, accommodation and airport transfers
- Managing all incoming post, parcels and correspondence
- Answering incoming calls and relaying messages appropriately
- Coordinating national and international travel arrangements for all staff
People & HR Administration
- Supporting the onboarding process for new starters including workspace setup and system access
- Administering company insurance policies including group health, death in service and critical illness
- Managing mobile phone contracts for all employees
- Coordinating mandatory staff training including fire marshal, first aid and AED
- Managing staff training records via Access Learning for insurance compliance
- Overseeing the holiday management platform (TimeTastic) to ensure no team overlaps
- Managing work visas for international staff members
Events & Culture
- Leading the organisation of company events including away days, Christmas parties and social events
- Coordinating logistics for charity events including guest lists, seating plans and table bookings
- Managing staff gifts throughout the year and Christmas gifts for contractors, consultants and suppliers
IT & Systems
- Arranging IT equipment, providing basic IT support and managing the external IT support contract
- Administering corporate software platforms including SharePoint, Expensify and Aconex
- Managing access card systems for the building
- Managing software licences for the design team
Finance Support
- Budget tracking, approving and processing invoices
- Preparing expenditure dockets and making purchases via company credit card
- Uploading receipts and reconciling monthly credit card statements
What We’re Looking For
- Proven experience in an Office Manager or senior PA/EA role, ideally within property, construction or a professional services environment
- Highly organised with exceptional attention to detail
- Strong written and verbal communication skills
- Comfortable managing multiple priorities and working autonomously
- Confident dealing with senior stakeholders and VIP visitors
- Proactive and solutions-focused with a positive, can-do attitude
- Proficient in Microsoft Office and comfortable picking up new systems quickly
What’s On Offer
- A varied, autonomous and high-profile role within a prestigious development business
- Central London location
- Competitive salary — please get in touch to discuss
…