Estates Assistant Project Manager

Job Overview

Oxford Health NHS Foundation Trust is looking for a motivated and proactive Estates Assistant Project Manager to support the delivery of a wide range of capital development projects – from minor refurbishments to major construction schemes.

You will be part of the Estates Capital Development team that delivers both minor and major capital developments, providing professional, technical, high‑quality, cost‑effective, informed and timely advice.

Responsibilities

• Assisting with the design, specification and management of capital projects from inception to completion/final account.
• Supporting the production of tender documents, building specifications, project programmes and statutory applications.
• Helping to carry out site surveys, inspections and condition assessments.
• Coordinating project meetings, taking minutes and supporting communication across teams.
• Maintaining project filing systems and updating the estates technical library.
• Supporting financial processes, including tender uploads and cost monitoring.
• Contributing to risk management, health & safety documentation and compliance.
• Working collaboratively with clinical, corporate and facilities teams across the Trust.
• Managing multiple priorities in a varied, hands‑on role.

Benefits

• Excellent opportunities for career progression.
• Access to tailored individual and Trust‑wide learning and development.
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service.
• NHS Discount across a wide range of shops, restaurants and retailers.
• Competitive pension scheme.
• Lease car scheme.
• Cycle to work scheme.
• Employee Assistance Programme.
• Mental Health First Aiders.
• Staff accommodation (please note waiting lists apply).
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team.

Person Specification

Qualifications

• Degree qualified, and experience as a project manager.

Essential Criteria

• Knowledge and understanding of project management processes, structures and governance.
• Aware of business issues particularly within Estates, for example, risks/incidents, staffing issues/retention, finances, efficiencies.

Experience

• Experience of supporting all aspects of project management, risk management and operational management – performance reports, risk registers, incidents and learning from them shared in newsletters and as standing agenda items.
• Excellent experience of working across departments and organisational boundaries.

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