Main Purpose of the job
Marches Biogas is preparing to launch the Joblogic system across its operations, and we are seeking a proactive, organized Administrator to support the team through this implementation phase. This role is ideal for someone who enjoys bringing structure to complex information, working closely with technical and operational teams, and ensuring data is accurate, complete, and ready for system go-live. Once the system has been launched the individual will act as a key point of contact for internal teams and external stakeholders, ensuring smooth coordination of project activities, and comprehensive documentation management. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast paced environment.
Key Areas of Responsibility
Data Collection
- Gather, organise, and validate operational data required for JobLogic setup (assets, sites, maintenance schedules, job types, client details, etc.).
- Work with Team Managers, office staff, and engineers to ensure all information is complete, up-to-date, and aligned with JobLogic requirements.
- Clean and format existing records to ensure consistency and accuracy before migration.
System Readiness & Coordination
- Assist in mapping current processes to JobLogic workflows.
- Prepare documentation, spreadsheets, and reference materials needed for system configuration.
- Track progress against implementation milestones and flag gaps or missing information.
Team Support & Communication
- Liaise with the Marches Biogas team to gather input, clarify details, and chase outstanding information.
- Provide administrative support during testing and rollout phases.
- Help create simple guides or checklists for internal users as needed.
Quality Assurance
- Conduct basic checks on imported data to ensure accuracy.
- Identify inconsistencies or errors and work with relevant team members to resolve them.
- Maintain clear records of changes, updates, and outstanding tasks.
Skills and Experience
- Strong administrative background with excellent organisational skills.
- Confident working with spreadsheets, databases, and digital systems.
- High attention to detail and ability to manage multiple information streams.
- Clear communicator who can work with both office and field-based staff.
- Experience with JobLogic or similar job management systems (beneficial but not essential).
- Comfortable working independently and taking ownership of tasks.
Desirable Experience
- Previous experience supporting engineering or capital project teams in a regulated environment (e.g., water/wastewater, utilities).
- Familiarity with industry-specific documentation such as ITPs, RAMS, and project drawings.
- Basic understanding of health and safety practices in construction or industrial environments.
- Experience with facilities management and office contract coordination.
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