The key purpose of this role is to provide administrative support to the European Sales Team based in Edinburgh, ensuring critical internal & external tasks & processes are completed accurately and on time. Specifically this support will include, but not be limited to, promotional proposals & spend, product listings, trade spend, account plans and demand planning.
Main Accountabilities
- Own the internal & external Promotion management processes with key retailers
- Ensure accurate set up of PEF’s, performing pre evaluations and sending to Finance
- Ensure promotions align to guidelines and seek approval as required
- Keep internal promo calendars up to date, and ensure forecast sheets reflect latest promo plan
- Post evaluate promos and share with key stakeholders across all Commercial functions
- Support Commercial Finance with accurate set up and control of deals between BFG and their customers and maintain records of planned and actual spend
- Accrual release analysis for monthly review
- Price File Admin – implement internal controls on price files, such as checking expiring prices and sending price forms to refresh existing prices or flagging if pricing needs to be reviewed
- PNF form admin – implement internal controls on PNF forms, such as regular reviews of system hierarchy, and dropdown list to ensure only active categories are available to select by NAMs.
- Price File and Price Notification Form administrative tasks and internal controls
- Complete customer new line forms as required
- Work with internal stakeholders to ensure accurate information is provided
- Complete required internal processes to set up correct pricing, forecasts & timings
- Support demand planning team to ensure ongoing accurate forecasting as well as reporting of the forecast against budget performance.
- Work with Sales Team as required to review base & promotional forecasts
- Create and maintain a retail price tracker for all Baxters ambient products and competitors
- Complete bi-weekly promotional brief which is shared with the board. Gather latest Baxters promotional plans and competitor pricing.
- Support BBM as part of the S&OP cycle to compile customer slides.
- Account files – aligning format, improving content across all customers, maintaining up to date information
Key Characteristics
- Microsoft Office Skills in particular strong Excel skills necessary
- Knowledge of Oracle and Essbase (desirable)
- Part qualified by experience
- Strong commercial acumen with absolute focus on profit delivery
- Must have worked in FMCG, either on Retailer or Supplier side
- Internal stakeholder management
- Ability to work independently
- Organised and able to prioritise effectively
- Work closely with cross-functional teams (sales, marketing, finance, ops) to understand business needs
- Excellent interpersonal skills, Ability to present findings and recommendations effectively
- Confident and effective communicator at all levels with credibility
- Facilitate discussions and collaborate on performance improvement initiatives.
- Self motivated with a proven track record of delivery under pressure and to specific deadlines
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