Location: Central London (100% Office-Based)
Our client is a multinational shipping group with a diverse portfolio spanning vessel operations, trading, and infrastructure investments. Operating in a fast-paced and dynamic environment, the business offers exposure to senior management and the opportunity to grow within a well-established organisation.
As an Office Manager / Administrator, you will be a key point of contact for internal teams and external stakeholders, ensuring smooth day-to-day office operations and providing critical administrative support across the business.
Key Responsibilities
- Manage day-to-day office operations, including reception, mail handling, and facilities management
- Coordinate meetings, travel arrangements, and schedules for senior management
- Support HR and finance teams with administrative tasks such as expense processing, onboarding, and record keeping
- Maintain office supplies, vendor relationships, and service contracts
- Assist with preparing reports, presentations, and other documentation for internal and external stakeholders
- Implement and maintain office procedures to support operational efficiency
- Provide general administrative support to teams across the business, including shipping, trading, and investment functions
- Serve as first point of contact for visitors, clients, and suppliers, representing the company professionally
Requirements
- Proven experience in office management or administration, ideally within shipping, logistics, or corporate environments
- Strong organisational, communication, and multitasking skills
- Proficient in MS Office and comfortable with basic IT systems
- Highly professional and service-oriented, with a proactive approach to problem-solving
- Ability to work in a fast-paced, collaborative environment
- Career-focused and eager to contribute to the growth of a multinational business
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