- Position: Office Manager
- Salary: £28,000 – £35,000
- Location: Horsham
- Hours: Monday – Friday
- Benefits: On-site parking
An established technical services organisation is seeking a proactive and highly organised Office Manager to support the smooth running of day‑to‑day operations. This role combines office management, HR administration, finance support, and operational coordination.
Office Manager responsibilities
- Coordinate the monthly payroll process by liaising with external payroll and pension providers.
- Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.
- Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.
- Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).
- Monitor office budgets and ensure cost‑effective operation of office services.
- Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.
- Ensure invoices are created accurately and issued in accordance with contractual timelines.
- Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.
- Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.
Skills & experience required
- Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.
- Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.
- Strong working knowledge of HR administration and employee lifecycle procedures.
- Background in managing suppliers, facilities, and external service contracts.
- Solid understanding of GDPR, data protection, and compliance frameworks.
- High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.
- Experience working within a small business or growing organisation is advantageous
Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy.
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