Executive Assistant to Partner
Newcastle (hybrid working)
Overview
My client is a well-established and growing independent accountancy and advisory firm based in Newcastle. They are seeking a proactive and highly organised Executive Assistant to provide comprehensive support to one of the firm's Partners, who leads a key service line that is experiencing significant year‑on‑year growth and has ambitious expansion plans. With the team set to grow and the service line entering an exciting phase of development and innovation, this is an excellent opportunity to join a forward‑thinking firm at a pivotal moment.
Key Responsibilities
Partner Support (80%)
- Full diary and inbox management, ensuring efficient prioritisation and organisation across client commitments, internal meetings and business development activity
- Coordinating travel arrangements, itineraries, and logistics.
- Providing full PA support including meeting preparation, follow‑up actions, documentation, and correspondence.
- Acting as the first point of contact for the Partner with both internal and external stakeholders.
- Supporting the Partner in their capacity as Head of Service Line, including coordination of business development activity, internal reporting, and service line communications.
- Supporting the onboarding of new clients, including coordination of engagement documentation, initial communications, and ensuring a smooth and professional client experience from the outset.
Team Support (20%)
- Assisting the wider team of 10 (set to grow by an additional 3) with administrative and organisational needs.
- Helping with fee administration, billing processes, and management of client ledgers.
- Supporting general team coordination, scheduling, and workflow management.
Criteria
- Previous experience as a PA/EA supporting a partner or senior leadership, ideally within an accountancy, advisory, or professional services firm.
- Familiarity with a client‑facing, fee‑earning environment, including billing cycles, client deadlines, and professional correspondence.
- Familiarity with HMRC processes or correspondence (advantageous but not essential).
Key Skills & Attributes
- Proactive, with the ability to anticipate needs and take initiative.
- Bright, organised, and detail‑focused, with strong problem‑solving skills.
- Team player who thrives in a collaborative, fast‑paced environment.
- Strong written and verbal communication skills, with confidence liaising with clients and senior stakeholders.
- Ability to handle confidential information with discretion
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