Overview
We have an opportunity for a Team Secretary, Band 3 to work 37.5 hours per week, Monday to Friday 9am to 5pm based at The Railings in Rugby. You will play an important role within the wider admin team to provide efficient and comprehensive administration support to clinicians and managers. You will work within an integrated and skill mixed admin team supporting the clinical service delivery within Mental Health. Team Secretaries are vital members of the team providing support to clinicians and managers and supervising the day to day workload of the Admin Support colleagues.
Coventry & Warwickshire Partnership NHS Trust has an exciting opportunity for someone with excellent secretarial, communication and organisational skills to join the admin team. You will have the option to work from home on a rota basis once fully trained as well as working in the office based at The Railings, Rugby. This is a full time post and the successful candidate will need to be able to work Monday to Friday 9am - 5pm.
Key Responsibilities
- Provide comprehensive administration support to clinicians and managers.
- Supervise the day to day workload of the Admin Support colleagues.
- Support the standardisation of admin support across the Trust to improve efficiency and effectiveness.
- Attend Professional and Safeguarding meetings to take minutes.
- Manage and prioritise your own workload and work on both your own initiative and as part of a team.
Required Experience and Skills
- Excellent secretarial, communication and organisational skills.
- Experience of minute taking (essential).
- Computer literate in Word, Excel and Outlook with excellent accuracy in data input.
- Knowledge and experience in customer care would be an advantage.
- Experience handling sensitive enquiries in a confidential manner.
Personal Attributes
- Positive approach to change and supportive of service improvements.
- Approachable and accessible with a flexible approach to work.
- Capable of building effective working relationships.
- Self‑motivated and enthusiastic with a desire to pursue an administrative career in the NHS.
Benefits
- Generous annual leave entitlement which increases during your time with us.
- Excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more.
- Salary sacrifice schemes for lease car/vehicle, Cycle to Work, home and electronics, gym membership and more.
- Discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes.
- Wellbeing support, including an in‑house counselling service, external helpline and more.
- Staff networks and support group.
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