Bid Coordinator

We’re looking for a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team, supporting the delivery of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects.

This is a key coordination role within a fast-paced bidding environment, where accuracy, communication, and the ability to manage deadlines are essential.

What you’ll be doing:

• Coordinating the full bid process from ITT receipt through to submission, post-tender, and handover
• Managing document control, including registers, filing systems, and version control
• Reviewing ITT information to identify requirements, actions, and deadlines
• Issuing tender information to internal teams and tracking progress
• Writing, reviewing, proofreading, and formatting tender responses
• Supporting the preparation and submission of PQQs and bid documents
• Managing client portals and electronic document systems (EDMS)
• Coordinating NDA processes and ensuring compliance with procedures
• Arranging meetings, preparing agendas, and producing minutes and action logs
• Maintaining deliverables trackers and bid progress reporting
• Supporting the creation of CVs, capability documents, and presentations
• Maintaining CRM systems and bid libraries
• Liaising with internal teams to ensure deadlines and submissions are met
• Providing general administrative support to the Preconstruction Team

What we’re looking for:

• Experience in a Bid Coordinator / Bid Assistant role (construction experience preferred)
• Strong organisational skills and excellent attention to detail
• High standard of written English, spelling, grammar, and formatting
• Ability to manage multiple deadlines in a fast-paced environment
• Strong communication and coordination skills
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems or document management tools advantageous
• Proactive, adaptable, and team-focused approach

Why apply:

• Work on major UK construction and infrastructure bids
• Fast-paced, collaborative preconstruction environment
• Strong pipeline of high-profile projects
• Clear opportunities for career development and progression

If you’re a detail-driven professional looking to build your career in construction preconstruction and bidding, we’d love to hear from you.

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