Administrator – Business Support Team Ayrshire

Role: Adminatrator

Working days: Monday to Friday

Working hours: 9AM to 5PM

Contract Type: Temporary 6 weeks (potentially ongoing)

What You’ll Do

As our Administrator, you will be the backbone of our Business Support Team, responsible for a variety of essential tasks that keep our operations running smoothly.

Key Responsibilities

• Provide administrative support to the Business Support Team to ensure smooth day-to-day operations
• Manage and maintain accurate records, databases, and filing systems (both digital and paper-based)
• Coordinate meetings, including scheduling, preparing agendas, and taking minutes
• Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate
• Assist with preparing reports, presentations, and business documents
• Monitor and order office supplies, ensuring the team has necessary resources
• Support onboarding processes for new staff, including documentation and system setup
• Maintain confidentiality and handle sensitive information in line with company policies
• Liaise with internal departments and external stakeholders to support business activities
• Track and update project or task progress using internal systems
• Ensure compliance with company procedures and administrative standards

Skills & Requirements

• Strong organisational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Attention to detail and high level of accuracy
• Ability to multitask and prioritise workload effectively
• Professional and proactive approach to work
• Previous administrative experience preferred

We are an equal opportunity employer and welcome applications from all individuals, regardless of background or experience.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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