Office Manager / Coordinator

Oxbow Talent are working with a Belfast City Centre based client to secure an Office Manager/Coordinator.

Our client is a fast-growing, purpose-led technology business & this is a hands-on role at the centre of the workplace, focused on creating a well-organised, engaging and high-performing office experience as the team continues to scale.

You’ll play a key role in ensuring day-to-day operations run smoothly, while also contributing to team culture, employee experience, and overall workplace efficiency. This is a role with real visibility and impact, suited to someone proactive, organised, and passionate about creating a positive office environment.

Responsibilities

• Manage day-to-day office operations with a strong onsite presence.
• Act as the main point of contact for all office-related queries.
• Create a welcoming and organised workplace for employees and visitors.
• Oversee office supplies, deliveries, and general workspace upkeep.
• Maintain strong relationships with external vendors and service providers.
• Support IT coordination, including hardware setup and meeting room tech.
• Assist with onboarding of new starters and onsite interview coordination.
• Help plan and deliver team events, socials, and culture initiatives.
• Ensure the office consistently reflects high standards and a positive environment.

What We’re Looking For

• Previous experience in an Office Coordinator, Office Manager, or similar role.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• A proactive, hands-on approach with a positive, can-do attitude.
• Experience supporting or coordinating team events and initiatives.
• Comfortable working within budgets and managing office spend.
• Familiarity with G-Suite or similar tools.
• Basic IT knowledge, including setting up office equipment and meeting room technology.

What This Team Offers

• A high-impact role with ownership of the office environment
• The opportunity to shape team culture and workplace experience
• A collaborative, people-focused environment
• A fast-growing business with strong momentum and purpose
• A supportive team with opportunities for development and progression

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