Job Summary
The Project Manager is responsible for each assigned project, including ultimate responsibility for delivering projects from conception or initial handover to completion, including associated project administration, programming, resource management, financial control and project health and safety. The role is responsible for client liaison and business development in assigned market areas.
Key Duties and Responsibilities
Project Management and Coordination
- Ensure the management and coordination of allocated projects so that agreed deadlines are achieved on time. When constraints occur which may cause the project to overrun key deadlines, ensure that a plan is in place to overcome the problem.
- Review and interpret proposed design drawings and specifications to ensure compliance with our obligations and appropriateness to required functions and recognised standards, initiate revisions where appropriate and advise. Where applicable, coordinate the work of any external designers and consultants working on behalf of the Company to meet the project requirements and review design proposals where necessary.
- Prepare operational project programmes in line with the main project programme and identify labour and material procurement deadlines. Carry out the required tasks to ensure that the required deadlines are met. Monitor on a daily/weekly basis as appropriate.
- Coordinate the activities of all key personnel involved in the project and ensure the efficient implementation of the project.
- Collaborate with other members of project teams in resolving any problems which may arise to ensure that the project does not experience delays. Issue all required information to project teams and follow up any outstanding actions to ensure that all actions are closed out in a timely manner.
- Responsible for developing and maintaining good working relationships with clients to ensure long‑term business partnerships. Ensure that clients are satisfied with the levels of performance and quality of the service provided and that their concerns and problems are acted upon and resolved in a prompt, efficient and courteous manner.
- Attend all meetings in relation to the project as necessary to perform the duties as set out in this job description and Company requirements.
- Plan and undertake the project workload and allocate specific tasks to appointed individuals. This should consist of having a formal handover meeting with the relevant personnel.
- Ensure that project operations are undertaken in compliance with all relevant standards and legislation through appropriate formal company procedures. Liaise with other support departmental personnel, if necessary, to obtain any advice that may be required.
- Visit the site at regular intervals during construction works to review and comment on the quality of the work and compliance with specification and drawings. Monitor progress and ensure that the works are executed in accordance with the required standards, good engineering practice and carry out defect reports.
- Monitor the project's performance against targets through regular review of the project, provide detailed work‑in‑progress reports for discussion and monitoring by higher management. Identify target shortfalls, discuss and carry out appropriate actions to resolve any problems.
- Assist in the preparation of the variations, monitor frequently to ensure that variations are agreed by others which assists on how the site should proceed.
- Ensure that Health and Safety Files and Operation and Maintenance Files are produced for each assigned project. Where required, coordinate the work of support staff in other departments to ensure the timely production of project files to meet set deadlines.
- Ensure that the day‑to‑day administrative duties associated with good project management are carried out and that the requirements and interface with other parts of the business responsible for general business administration are carried out in a timely and productive manner.
- Any other tasks deemed necessary by the Company to deliver project‑based works.
- Hours of work are dictated by the project requirements and management requests; the initial hours are to be Monday‑Friday 09:00‑17:00, or as business needs dictate.
Health and Safety Responsibilities
- Set a good personal example at all times and promote a positive health and safety culture.
- Read, understand and implement the Company's health and safety policies and its associated ISO procedures.
- Ensure that site supervisors, employees and sub‑contractors whom you are responsible for are aware of and follow the arrangements and procedures set out within the health and safety policy.
- Ensure adequate supervision is available at all times, particularly for the young and inexperienced, and ensure that site personnel are trained and competent to carry out their duties safely.
- Have a good knowledge of the requirements of the CDM 2015 and other relevant legislation.
- Ensure that the CDM 2015 Regulations are adhered to and that the necessary pre‑construction information, construction phase plans, risk assessments and method statements are produced and brought to the attention of the Site Manager / Site Supervisor, supported by the Health and Safety Department.
- Make full provision of safe methods of working in planning of the site layout and work, vehicles and site personnel, segregation of site to prevent unauthorised access, working at height and waste disposal arrangements.
- Organise the site so that work is carried out to the correct standard with minimum risk to operatives and other persons, sub‑contractors, members of the public, both during and outside of site hours.
- Ensure that adequate arrangements are made with regard to fire precautions, first aid provision and equipment or appointed persons.
- Ensure that personnel for whom you are responsible receive a suitable induction and handover.
- Ensure that no employee or sub‑contractor commences work without a suitable site‑specific risk assessment and method statement being in place and that they are adhered to.
- Ensure satisfactory completion of all relevant health and safety documentation for procedural compliance, where required seek advice from the Health and Safety Department.
- Ensure that all safety rules are observed and that relevant personal protective equipment is worn.
- Monitor H&S performance on all of your sites (eg frequent site inspections and audits and receipt of weekly site manager/supervisor reports) and communicate results of monitoring to the Senior Contracts Manager and the Health and Safety Manager (eg email, telephone and routine meetings).
Working Conditions
Must be prepared to work in potentially exposed and difficult environments i.e. construction sites.
Significant amounts of travel may be required.
Extended periods of working away may be required.
Physical Requirements
General level of fitness required to cope with the demands of project‑based work. Ability to physically inspect M&E installations using scaffolding and ladders if necessary.
Direct Reports
Site Managers and Supervisors, subcontractors, visitors to site.
Training and Competency Requirements
There is no set academic qualification requirement for Project Managers; each individual is assessed on a combination of skills, knowledge, attitude, training and experience relevant to undertake the role.
Typical qualifications and training shall include:
- HNC/HND/BEng/BSc/MEng Building Services Engineering
- City & Guilds building services associated qualifications
- Trade background and NVQ in mechanical heating & ventilation / electrical engineering
- Gas Safe registered engineer
- Other qualifications are considered on an individual basis
- CSCS card / Skillcard
- SMSTS (CITB Site Managers Safety Training Scheme)
- Asbestos Awareness (UKATA approved)
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