Office Manager
Location: Marlow, Buckinghamshire (office-based) SL7 1TB
Salary: Up to £35,000, subject to experience + bonus plan + Benefits
Contract: Full time Permanent
Benefits
- Private Medical insurance
- Life insurance
- Salary Sacrifice Company pension
- Sick pay
- Flexitime
- Free on-site parking
- Referral programme
- Modern office facilities
- Regular social events
Responsibilities
- Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
- Uphold reception operations, mail handling, and courier services, providing a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
- Book travel, accommodations and dining reservations for internal stakeholders and visitors; liaise with external travel partners for cost-effective flight comparisons and set up new traveller profiles.
- Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
- Organise food and beverage for SMT, visitors and client meetings as required.
- Undertake weekly site audits of communal areas and record findings, addressing areas for improvement.
- Raise and process non-stock purchase orders for office and facilities needs; monitor and manage inventory levels to ensure cost-effective purchasing aligned with budgetary constraints.
- Oversee and maintain office environment service contracts; cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
- Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
- Contribute to planning and execution of internal company events.
Position Requirements
- Good working knowledge of MS Office packages
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively
- Excellent attention to detail and a high level of accuracy
- Flexible and adaptable approach to work, with a passion for supporting others
- Proactive and solution-focused approach
- Experience of working autonomously with minimal supervision
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