Administrative Assistant – Leisure

*The closing date for this position is the 27 th April 2026* Administrative Assistant – Leisure Newry Leisure Centre, Cecil Street, Newry Temporary (Approx 20 weeks) £14.52 per hour 36 hours per week (Fixed shift Monday – Friday 36hrs days 9am start based in Newry Leisure) Main Purpose The postholder will provide a comprehensive clerical, secretarial and reception service within the allocated work area. Admin based role with focus on and will include records management, financial reporting and records, database management in and providing admin support to indoor and outdoor leisure teams. Main Roles and Responsibilities Carry out secretarial duties including the typing of letters; memos; reports, which may include charts, graphics, etc; production of powerpoint presentations. Cash handling duties and associated paperwork including receipt of payments, operation of cash system and the safe keeping and lodgement of such monies in accordance with Council procedure. Responsibility for computerised booking systems and diaries for bookings, including carrying out necessary follow up actions regarding booking requirements. Responsible for the administration of the Time Management System, including updating of computerised and manual records. Attend and service meetings to record proceedings and decisions taken. Compose minutes and carry out follow up actions. Carry out administrative and clerical duties including filing, arranging meetings, processing and orders. Responsible for the processing of invoices. Assist with the administration of processing of accounts receivable. Provide reception duties, operating the Councils switchboard. Data input to / retrieval from, maintenance and creation of databases and information management systems, as required. Provide desktop publishing service for the production of any newssheets, flyers, etc. Assist in the administration of PR / Communication / Marketing campaigns and events. Maintain / retrieval from record keeping systems using databases, spreadsheets, manual filing systems, ensuring documentation dealt with is appropriately referenced and filed correctly. Deal with the incoming / outgoing post. Answer telephone and caller enquiries, taking messages, directing callers and providing any appropriate information to answer queries where possible. Responsible for maintaining and updating diary/ies, setting meetings, sending out meeting notices and communicating changes etc to appropriate officers. Assist with the preparation of reports and statistics as may be required, including the carrying out of research as directed, using information management systems, internet, or other appropriate sources. Assist with the management of office supplies. Participate as a team member within allocated area to assist with general improvements in systems, procedures and general service delivery, within the Councils overall interests. Operate, and maintain operationally, a range of office equipment to include PCs, audio equipment, photocopy, scanner, franking machine, switchboard, binder, shredder, punchers, etc. Essential Criteria: (Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV) Grade C or above in at least 4 GCSEs* or equivalent qualification one of which must be GCSE English Language or equivalent and one of which must be a GCSE in a numerate subject or equivalent. AND At least 12 months’ previous work experience in the following areas: Customer service (internal and/or external customers) Administrative duties which included typing of letters, reports etc., and filing OR In lieu of qualifications at least 24 months’ previous work experience in the following areas: Customer service (internal and/or external customers) Administrative duties which included typing of letters, reports etc., and filing At least 6 months’ previous work experience in the use of a Management Information System. Be able to demonstrate competence in use of e-mail and Microsoft office applications including word, excel. Good oral/written communication and interpersonal skills. Ability to work as part of a team. Hold a full current driving licence and access to transport, or access to transport to meet the requirements of the post. Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation. We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible. Please note only those candidates shortlisted may be contacted. Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time. Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 – £32 depending on clearance level41bf1e1f-b16b-4260-a40a-17c77a06fd15…