Bid Administrator

Job Description We are looking for someone who can coordinate bid-related processes, maintain key systems and databases, and assist in the management of frameworks, approvals and commercial governance. This role will suit an organised, detail-driven individual with strong communication skills and the ability to manage varied tasks in a fast-paced environment. Key Responsibilities Provide day‑to‑day administrative support across live bids to ensure smooth, timely progression of all activities. Act as a central coordination point between Procurement, Legal, Finance and Operational teams. Manage the commercial shared inbox and respond to bid‑related queries to ensure nothing is missed. Set up and maintain bid documentation, including Teams sites, version control and user access. Support tender submissions by completing company information and ensuring all content is accurate and compliant. Maintain and update framework portals, company profiles and central bid tracking systems. Track tender platforms daily to identify and flag new business opportunities. Monitor deadlines, chase outstanding actions and keep bid plans on schedule. Prepare reports, data summaries and materials for internal decision‑making meetings. Professional and Personal Competencies/Qualifications Strong administrative experience with excellent organisational skills. Ability to manage multiple tasks simultaneously within strict deadlines. High attention to detail, with experience maintaining accurate records and databases. Excellent written and verbal communication skills. Competent user of Microsoft Office (Excel, Word, PowerPoint). Ability to work collaboratively with teams across the business. Strong understanding of bid processes or commercial governance (desirable). Experience in contract or framework administration (desirable). The Company ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience. Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,  #aplacetobeyou,  #facilitiesmanagement  ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work….