Project Coordinator: Birmingham, UK

We are looking for another new team member! Could you be our new Project Coordinator? The Project Coordinator supports our Executive Producer and Artistic team to ensure our programme of activity is delivered to the highest artistic standards, centring access for the team and for the audiences and communities we make our work with and for.

Hours/days per week: 24hrs / 3 days (0.75 of 32hrs/4 days full time)

Usual Location: STL’s Office at Assay Studios in Birmingham’s Jewellery Quarter

Annual Leave Entitlement: 21 days/year including bank holidays, plus Christmas & New Year shutdown (0.75 of 28 days for full time)

Terms of Employment: Permanent

Mutual Trial Period: 3 months, with the option to extend to a maximum of 6

Notice Period: 6 weeks

Note:STL operates a 4 day / 32hr full-time week, which includes a 30 minutes paid break per day. We do so to enable the rest and flexibility that disabled and chronically ill employees may need. Part-time posts are therefore expressed as proportions of 4 days / 32 hours.

Key Duties:

• Providing day-to-day administrative support across projects, including organising meetings, taking notes or minutes, maintaining clear, accessible and organised paperwork
• Developing and managing schedules and diaries for the team, helping to keep projects on track
• Actively participate in team meetings, training, and professional development activities
• Preparing Access To Work claims for the Exec Producer.
• Assisting with funding research and preparing information for applications and reports
• Supporting project planning by gathering information, updating budgets, and processing invoices in a timely manner
• Carrying out research to support projects, including identifying potential appropriate freelancers, tools, and equipment
• Supporting project delivery, in-person and online, including coordinating artists, partners, and participants
• Helping with rehearsals and events, including sourcing materials and assisting with set-up and pack-down where needed
• Contributing to project documentation and social media content in collaboration with the team
• Representing the organisation at events when needed, and maintaining a professional presence with partners and stakeholders
• Working in line with organisational policies, including safeguarding, internally and externally, andupholding STL’s values at all times.

Interested?

Drop us an email with your CV / website / Linkedin page / portfolio and a short note as to why you are interested in the role, and acompleted monitoring formby 10am on Monday 18th May 2026. Email:info@selinathompson.co.uk with the subject ‘Project Coordinator Expression of Interest: your name’

We will always acknowledge your expression of interest and will let you know if we would like to have an informal online chat to explore possibilities further or now.

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