Job Summary
As an Associate Project Manager you will assist Project Management resources with key project activities including communication, change management, timely and on‑budget completion of project deliverables while meeting client scope and quality requirements. All work will follow established AVI‑SPL Project Management principles and procedures. AVI‑SPL will help you acquire/develop skills over time to manage smaller complex projects with the ultimate goal to progress into a Project Manager position.
Day‑to‑Day Responsibilities
- Learn and comply with all AVI‑SPL standard process and procedures within the AVI‑SPL Operations Playbook, utilizing tools approved and provided by AVI‑SPL.
- Review and acquire a thorough knowledge of contract documents for each assigned project including, but not limited to project scopes of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules.
- Manage project team resource tasks and milestone activity.
- Facilitate discovery and documentation during internal project kick‑off meetings as needed.
- Participate in external project kick‑off meetings with all necessary external stakeholders as well as applicable internal resources as required.
- Manage internal and external project communication and documentation through accurate files and records of project status and activities.
- Respond to communications from customers regarding problems or concerns in a timely and professional manner as directed.
- Compile job progress reports. Raise any issues to Project/Office Management for proper escalation.
- Review daily site progress reports from lead technicians and respond to needs identified.
- Assist in the management of equipment requests, distribution and shipping through pick ticketing, packing slip and sign‑off process requirements.
- Assist Management through the change order process through assurance that any scope, schedule, cost or change of terms are handled in accordance with AVI‑SPL change order procedures.
- Deliver quality analysis report of internal resources and subcontractors.
- Ensure all close‑out/as‑built documentation is created and stored in proper location for service and/or future office reference.
- Develop and maintain strong relationship with customers with direct interaction focusing on improving customers’ perception of on‑time delivery, quality, responsiveness, problem solving and service.
- Achieve project results per customer requirements to obtain AVI‑SPL Net Promoter Score goals.
What We’re Looking For
Must Haves
- Demonstrated experience in an assistant Project Manager or Project Coordination role fulfilling the responsibilities listed in this job description.
- Proficiency with Microsoft Office Suite (Word, Excel) and PDF software.
- Ability to manage tasks and resources to meet project objectives.
- Energized self‑starter characteristics and ability to work independently.
- Excellent communication and interpersonal skills, both verbal and written.
- Excellent attention and time management skills while adapting to change priorities.
- Valid Driver’s License and a Motor Vehicle Record that meets AVI‑SPL Driving Privileges standards.
- Ability to travel to various job sites as required.
Nice‑to‑Haves
- Experience in the Audio Visual, Construction, Technology or related industry.
- Ability to read and comprehend project technical and construction documents.
- Project budget maintenance skills.
- Formal education in Audio Visual, Construction, Technology or related field.
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