Project Planner (Fixed‑term maternity cover)
Join Gravity Media as a Project Planner on a 12‑month maternity cover. Coordinate broadcast and live event projects, managing crews, logistics and delivery in a fast‑paced environment.
Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.
What You’ll Be Responsible For
- Help lead operational delivery and the operational execution of projects, working closely with the client and commercial teams to ensure smooth delivery.
- Act as a key liaison point for internal teams, freelancers, and clients before and during projects.
- Translate commercial information to the crew planners and scheduling departments to ensure a project is working to budget.
- Ensure all travel, accommodation, and per diem arrangements for crew and freelance staff are in place and within budget.
- Book and liaise with third‑party suppliers on a day‑to‑day basis, collecting RAMS, crew details, and costings.
- Support the tracking of project spend, raising purchase orders, and maintaining accurate costs within Business Central.
- Create and review sales orders upon project completion, ensuring accuracy, completeness, and alignment with margin and profitability targets.
- Detail crew requirements for projects to the scheduling department.
- Help with creating call sheets, risk assessments, dispensations, RF frequency bookings, and ensuring timely communication of key information (location, schedules, contact details, access info, etc.) to relevant stakeholders.
- Apply for film permits, parking permits and liaise with local authorities or stadiums when required.
- Support applications for visas and overseas work for both staff and freelance crews.
- Support and mentor Crew Planners, ensuring seamless collaboration on projects.
- Onboard new suppliers and gather third‑party information.
- Provide on‑site project support as required for major projects or events.
- Act as a key liaison between all internal teams, clients, and freelancers.
- Maintain and improve internal coordination systems, checklists, and workflows.
- Have a good understanding of GDPR regulations and ISO9001 compliance requirements.
- Submit data for Albert Carbon Footprint.
This Role Is For You If You
- Have experience in coordination, preferably in broadcast, live events, or studio environments.
- Are highly organised, proactive, and detail‑oriented, with the ability to juggle multiple projects simultaneously.
- Thrive in fast‑paced environments and remain calm under pressure.
- Understand travel logistics, crew welfare, and production scheduling or are willing to learn.
- Discretion and professionalism when dealing with sensitive crew data and travel documentation.
- Have a problem‑solving mindset, navigating last‑minute changes or travel complications calmly and efficiently.
- Be prepared to be on call in the evenings and weekends when crew issues arise.
- Have proficiency in Microsoft Office and scheduling tools, such as Excel, Outlook, and crew management systems.
- Be a team player working seamlessly across departments, fostering a positive team culture, and have a can‑do attitude.
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