Office Manager - New Office Launch & Workplace Operations
Location: St Andrews, Fife
Contract: 18‑month Fixed Term Contract (strong potential to become permanent)
Work Setting: 100% Office Based
We are looking for an Office Manager who loves creating a fantastic workplace experience and wants a rare opportunity to help set up a brand new office from scratch.
This is an exciting and hands‑on role where you will lead the day‑to‑day coordination of a new office opening and then take full ownership of the office once it is live. It is ideal for someone who enjoys being the heartbeat of the office, juggling people, suppliers, facilities and operations with confidence.
Phase One: Office Set‑Up & Opening Coordination
- Coordinating office fit‑out, furniture, layouts, signage and supplies
- Managing key timelines and checklists to ensure opening readiness
- Acting as the main point of contact for suppliers, contractors and internal teams
- Supporting the setup of office systems such as access control, desk booking and parking
- Communicating clearly with staff about the move and office arrangements
- Ensuring the office is fully operational, welcoming and ready for day one
- Helping ensure a smooth transition with minimal disruption
Phase Two: Office & Workplace Management
- Owning the day‑to‑day running of the office and workplace experience
- Managing reception, visitors, post, couriers and office services
- Coordinating building security, access and key stakeholders
- Overseeing cleaning, catering, facilities and service providers
- Ensuring health & safety standards are maintained
- Managing office budgets, costs and supplier performance
- Continuously improving how the office operates for staff and visitors
What We’re Looking For
- Proven experience as an Office Manager, Workplace Manager or Facilities Coordinator
- Experience supporting office openings, relocations or workplace changes (ideal but not essential)
- Strong organisational skills and confidence juggling multiple priorities
- Comfortable managing suppliers, budgets and operational details
- Excellent communication skills – friendly, clear and professional
- Happiest working in a fully office‑based role
- Proactive, practical and solutions‑focused
Why Apply
- A rare opportunity to help launch a brand‑new office
- A role with real ownership and visibility
- Work in the beautiful setting of St Andrews
- 18‑month fixed‑term contract with genuine long‑term potential
We are an equal‑opportunity employer who puts expertise, energy and enthusiasm into improving everyone's chances of being part of the workplace. We respect and appreciate people of all backgrounds. Office Angels UK is an Equal Opportunities Employer.
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