Facilities Administrator

Facilities Administrator

Location: Corbiere House and Merck House, Poole

Salary: £27,850 – £30,060 per annum depending on experience

Contract: Permanent, Full Time

Hours: 37.5 hours, working 5 days per week in office

Day to day tasks vary and will include:

Key Responsibilities

• Purchasing and acceptance of goods and services such as I.T. equipment, groceries and catering
• Setting up meeting rooms, communal areas, workstations and new offices
• Greeting visitors, welcoming new employees and answering calls
• Responding to cases on-demand
• Assisting with maintaining high standards in all the offices including overseeing cleaning and security
• Making arrangements and providing guidance for work travel trips
• Liaising with internal departments to understand requirements for travel to client or company offices, or other venues and events
• Tracking costs and inputting details accurately on the company systems for approvals, ensuring purchasing policies are adhered to
• Liaising with suppliers to obtain the correct services at the best prices (hotels, car hire, public transport etc)
• Booking travel and accommodation as required following company procedures

Skills and attributes to be considered for this role include having

• A customer services mindset
• Travel/accommodation booking experience
• Excellent attention to detail, eager to work accurately and to high standards
• Proven experience of working in an efficient and well‑organised role
• Ability to follow detailed procedures and work to precise briefs
• A high level of computer literacy
• Strong verbal and written communication skills
• Experience of building supplier relationships
• Enthusiasm to work in a growing and changing company
• Able to perform physical moving of desk equipment
• A Full UK driving license
• Available and happy to work away across the UK from time to time as required

Benefits

• Flexible working hours
• Casual dress code
• Company pension scheme
• Regular subsidised sporting and social activities and events
• Shower and changing facilities
• Complimentary drinks, snacks and fresh fruit
• A healthy balance between a strong work ethic and a life outside of work
• A supportive and productive company culture and great colleagues!

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