Safety Analyst

Overview

All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. The job holder will provide support to the Safer Custody and Security Intelligence Departments.

Responsibilities

• Assist Safer Custody leads in the delivery of an effective Safer Custody‑focused intelligence and information system.
• Work alongside current Security teams to ensure focus is given to issues linked to Safer Custody of all types.
• Maintain administration systems effectively and efficiently within specified timescales for the establishment.
• Analyse and evaluate information from a wide range of sources to support and inform decision‑making in the identification, reduction and prevention of Safer Custody issues and the management of related incidents; undertake further analysis on IRS and Mercury systems when required.
• Use information, data and trend analysis to actively ensure all staff understand the position of Safer Custody issues within the establishment and across the prison estate.
• Produce a monthly Safer Custody Intelligence Report, collate feedback, and present it at the monthly Safer Custody Meeting and within security meeting forums.
• Regularly update line management regarding local, regional and national Safer Custody issues and any intelligence received that affects current delivery and prisoner support mechanisms.
• Ensure all relevant intelligence and recording systems are updated, maintained, used appropriately and that staff involved in recording information are trained in its use as required.
• Check Safer Custody information received from all sources, determine level of importance and recommend responses and solutions where necessary.
• Collate and distribute monthly objectives from Safer Custody departments.
• Deliver in‑house training in information‑gathering related procedures (e.g. IRS & SIR), including induction training for new starters and ongoing training to reinforce the importance and impact of Safer Custody themes.
• Liaise with other establishments, Law Enforcement groups and external agencies to disseminate intelligence information linked to Safer Custody issues in line with local and national policies.
• Provide advice and guidance to Safer Custody and Security Managers on current trends and issues.
• Brief and liaise with all functional departments regarding understanding and supporting Safer Custody objectives.

Administrative Duties

• Organise, produce and maintain accurate records for the area of work.
• Act as contact point for all communications to the team, prioritise and distribute to the appropriate person or relevant department in the establishment.
• Complete monitoring returns for the area of work.
• Input requisitions on the finance database for purchases in the area of work.
• Coordinate any awareness sessions for the area of work.
• Prepare paperwork for checking by the manager, conducting initial checks as required.
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared.
• Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required.
• Collate information on relevant Service Delivery Indicators (SDIs).

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions

Qualifications and Technical Requirements

Job holders must complete specific training in their administrative specialism once they take up the post. When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

Key abilities include:

• Able to deal effectively and assertively with staff at all levels.
• Able user of MS Word and MS Excel.
• Information collation and analysis skills.

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