Administrator - Train Presentation/Train Cleaning

Job Title: Administrator – Train Presentation/Train Cleaning

Location: York (site-based, no remote working)

Hourly Pay Rate: £18.82 per hour – 35 hours per week – Monday–Friday, 9:00am–4:00pm, 9-month maternity cover contract

Be the Organised Backbone of a Fast-Paced Rail Team

Are you highly organised, detail-driven, and confident handling sensitive information in a busy operational environment? This is an excellent opportunity to step into a pivotal role supporting a key rail operation team, where no two days are the same.

Role & About You

As a Train Presentation Team Administrator, you’ll play a central role in supporting the Train Presentation and Engineering teams with a wide range of administrative and coordination duties. This is a varied, fast‑paced position where strong organisation, attention to detail, and the ability to manage changing priorities are essential.

Responsibilities

• Provide day‑to‑day administrative support, organise meetings and prepare documents.
• Take clear, accurate notes, including during sensitive people case meetings such as disciplinaries, dismissals and accidents.
• Act as a technology asset coordinator, managing equipment orders, set‑up, and distribution.
• Oversee uniform and PPE ordering, returns and budget tracking.
• Raise purchase orders, process financial transactions, liaise with suppliers to manage pricing and deliveries.
• Coordinate travel arrangements (rail, hotels, flights and taxis).
• Manage hire vehicle documentation and compliance.
• Produce reports, team communications and run employee reward and recognition initiatives.
• Handle personal data responsibly and maintain GDPR compliance.
• Contribute to a safe working environment in line with health and safety procedures.

Qualifications

• Strong written and verbal communication skills.
• Highly organised with the ability to juggle multiple priorities.
• Professional, resilient and able to handle sensitive information with integrity.
• Solid IT skills, particularly Microsoft Word and Excel.
• Experience in an administrative role within a fast‑paced environment is desirable.

The Company

Northern is one of the UK’s leading train operators, connecting millions of passengers across the North of England. This role sits within a vital operational team ensuring trains are presented to the highest standards, contributing to a safe and reliable service.

Next Steps

Interviews are taking place on a rolling basis, with a flexible start date available.

To apply, please send your CV directly to David.Singh@ganymedesolutions.co.uk.

Once your application is submitted, it shall be reviewed; if suitable, contact will be made for an initial telephone conversation before proceeding to a short pre‑recorded video interview.

Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.

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