Senior HR Process Specialist – Wärtsilä
Wärtsilä is an innovative technology company leading the Marine and Energy markets. We are looking for a Senior HR Process Specialist to drive end‑to‑end hire processes and digital employment documentation (My Employment Documents). The position is fixed‑term (12 months, initially covering a maternity leave) and based at a Wärtsilä office in a European time zone, with hybrid work possible. The role reports to the Head of HR Service Development within the HR Strategy Office.
Your Role And Responsibilities
- Act as a senior HR process and solution expert for My Employment Documents (MED)
- Ensure consistent and compliant use of MED across hire and employment‑related HR processes
- Support execution and development of employment contracting, hire actions, and employment changes enabled by MED
- Own and continually improve hire‑related document templates, data inputs, and documentation standards
- Monitor document quality, data completeness, and first‑time‑right outcomes, driving corrective actions
- Triage and resolve complex cases and escalations related to digital employment documents and data accuracy
- Maintain and enhance HR process documentation, SOPs, work instructions, and templates
- Partner closely with HR Services, HRIS, and other stakeholders to stabilise MED usage during development and change
- Serve as an SME in an end‑to‑end hire continuous improvement journey, including process mapping, future‑state design, workshops, and testing support
Qualifications
- Proven experience in HR operations, HR process management, or HR service delivery
- Hands‑on experience with digital HR document management solutions and hire‑related HR processes
- Experience leading process improvement initiatives
- Strong understanding of HR data quality, controls, and compliance
- Ability to balance operational (BAU) responsibilities with project‑based work
- A structured, collaborative, and solution‑oriented way of working
- Experience in a global HR context; exposure to HR transformation or system‑enabled process change is an advantage
- Excellent spoken and written English skills
Benefits
Hybrid work arrangement, fixed‑term assignment with potential for extension, and a role that integrates operational responsibilities with continuous improvement initiatives.
Equal Employment Opportunity
Wärtsilä welcomes diversity, nurtures inclusion, and offers equal employment opportunities. All new employees in Finland are required to attend mandatory occupational health checks, and voluntary consent for a security check may be required based on the applicable country.
Application Deadline
Last application date: 01/05/2026
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