The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract.
The Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities.
Additional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership.
This is a 12-month contract
Key Responsibilities
- Partner with management and colleagues to establish and maintain projects and departmental objectives.
- Where applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives.
- AP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.
- Expense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed.
- Compliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and elevate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability.
- Onboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support.
- Provide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested.
What you bring to the team
- Bachelor's degree, or equivalent experience within a business field.
- 2+ years of strong business operations, analytical and project experience is preferred.
- Proficient in Microsoft Office, especially Excel
- Able to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions.
- Project experience focusing on expense reduction is a plus.
- Comfortable presenting to and collaborating with senior business executives.
- Highly accurate, detail-oriented, analytical, organized, and an effective communicator.
- Self-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news).
- Fluency in additional languages is a plus, but not required.
- Flexible work environment: Work some days of the week from the office and from home.
- May be required to travel for field production work.
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