Overview
Are you an experienced administrator seeking a rewarding temporary role where you can make a meaningful impact? As a Temporary Director’s Office Secretary, you will provide essential clerical and reception support to a distinguished organisation, ensuring smooth daily operations and outstanding service delivery. This is a temporary position paid on a weekly PAYE basis and will require an immediate start. Notice periods cannot be accommodated.
Responsibilities
- Managing the Director’s busy schedule and organising meetings to optimise their time and priorities.
- Serving as the first point of contact for visitors and callers, professionally representing the organisation.
- Preparing and formatting correspondence, reports, and presentations to a high standard.
- Handling sensitive information with discretion and maintaining confidentiality at all times.
- Coordinating travel arrangements and accommodation for high-profile events or international stakeholders.
- Supporting administrative tasks such as filing, data entry, and maintaining databases.
- Liaising with internal teams and external stakeholders to facilitate effective communication.
Rewards
- Competitive hourly rate of £16 plus holiday pay.
- Work in a stunning, purpose-built setting amongst landscaped gardens.
- Opportunity to work with a prestigious and internationally-connected organisation.
- Supportive and friendly team environment.
- Immediate start with the chance to build experience in a high-profile role.
Company
Our client is a distinguished academic institution known for its beautiful, purpose-built premises and international network. The organisation values diversity, excellence, and long-term growth. They strive to create a welcoming atmosphere that encourages collaboration and professional development.
Experience Essentials
- Proven experience in administration and reception roles.
- Excellent written and verbal communication skills.
- Strong organisational skills with the ability to anticipate needs.
- Methodical with meticulous attention to detail.
- Able to liaise professionally with high-profile international stakeholders.
- Discretion and confidence in handling confidential information.
- Positive attitude and calm under pressure.
- Ability to work both independently and as part of a team.
- Advanced skills in Microsoft Office suite and database management.
Location
This is a fully office-based role. The organisation is easily accessible via public transport, with on-site parking available. The environment provides a professional yet welcoming atmosphere, perfect for dedicated administrative professionals.
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