Administrator

Sector: Construction (Rail & Civil Engineering)

Location: Cumbernauld, Scotland

A fantastic opportunity to join an established, national engineering contractor as an Administrator providing vital administrative and receptionist support to the regional support functions and operational delivery teams. With a wide variety of day-to-day responsibilities, the position offers stability, longevity and development within a business delivering secured frameworks and projects with key clients.

The Role

We are seeking an enthusiastic and organised Administrator with proven experience in administrative and receptionist duties to be based in our Scotland regional office in Cumbernauld. This is a varied, front-facing role requiring professionalism, discretion and the ability to manage multiple priorities.

Your duties and responsibilities will include, but will not be limited to:

Administration & Business Support

• Maintaining routine administrative records, filing systems (electronic and paper-based), and ensuring information can be readily retrieved.
• Planning and organising own workload to meet priorities and agreed deadlines.
• Producing letters, reports, emails, forms, schedules and folders using a range of PC-based software packages.
• Filing and uploading project documentation as required.
• Performing general administrative tasks including photocopying, scanning, document control and internal mail handling.
• Assisting and collating timesheets for Scotland office-based staff.
• Supporting travel bookings via the company’s online booking system.
• Assisting with the ordering of PPE and office / site sundries as required.
• Providing administrative input into client and company reports where necessary.
• Maintaining electronic diary systems (Outlook) and supporting meeting coordination.
• Supporting wider business support and operational teams as required.
• Assisting with visits to other sites, depots or meetings on an ad-hoc basis.

Reception & Visitor Management

• Ensuring all enquiries are dealt with in a professional, efficient, and timely manner.
• Providing a comprehensive and effective visitor and reception service.
• Managing incoming phone calls, responding to queries, and transferring calls to the correct individual or department.
• Assisting with general enquiries and ensuring they are passed to the appropriate team member for resolution.
• Recording all visitor arrivals, ensuring visitors are signed in, briefed appropriately and issued with any required documentation.
• Receiving parcels and packages for the building and ensuring all relevant documentation is accurately completed.
• Liaising with internal departments regarding meeting room bookings and arrangements.
• Ensuring the reception and front-of-house areas are kept tidy, professional and presentable at all times.
• Working alongside the Receptionist to ensure daily reception cover during lunch periods and annual leave.

General

• Demonstrating a high level of discretion and confidentiality at all times.
• Maintaining strong IT capability with confidence across Microsoft Office packages, including Excel, Outlook, Word and PowerPoint.
• Supporting and participating in company and industry initiatives as required.
• Undertaking any other reasonable duties as requested by line management.

Requirements

• Proven experience in an administrative role (construction, rail or civil engineering experience advantageous).
• Previous experience in a receptionist or front-of-house role.
• Strong organisational skills with the ability to prioritise workload and work autonomously.
• Highly IT literate with intermediate Excel skills and strong working knowledge of Outlook, Word and PowerPoint.
• Professional, approachable and confident communication style.
• High levels of integrity, discretion and attention to detail.
• Full UK driving licence (essential), with willingness to include business mileage on insurance (business mileage reimbursed).

In Return

• Competitive annual salary, negotiable depending on experience
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory pension scheme
• Life insurance
• Medicash Health Cash Plan & Rewards
• Strong support infrastructure designed to encourage personal and professional development
• Consistent learning and development opportunities
• A safe, inclusive and supportive workplace
• Employee forums to ensure your voice is heard

The Company

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture for Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now!

For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team:

tom.peach@amcogiffen.co.uk

Recruitment Manager

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