Procurement Administrator (Supply Chain) - Temporary Contract - Inside Ir35 - PAYE/Umbrella
Start Thursday the 23rd of April is essential – please only apply if you are immediately available.
Contract Details
- 2 resources needed
- Initial contract: 8 weeks
- Potential extension: up to 12 weeks total
Based in Stratford (East London)
- Initial period: Office-based for onboarding and training (approx. first 2 weeks)
- Thereafter: Hybrid working (2‑3 days in the office)
The Role
We have an exciting opportunity for a Procurement Administrator to join our Procurement team, supporting the rollout and ongoing management of our LSC Supplier Portal. This role will be central to managing supplier onboarding and Pre‑Qualification Questionnaire (PQQ) processes, ensuring all suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end‑to‑end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business‑as‑usual operations.
Responsibilities
Supplier Onboarding & Coordination
- Manage all supplier onboarding requests from internal stakeholders.
- Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval.
- Ensure onboarding is controlled through Procurement, not direct supplier registration.
PQQ & Supplier Management
- Invite suppliers to complete PQQs via the LSC portal.
- Monitor progress and follow up on incomplete submissions.
- Review supplier information for completeness and accuracy.
Compliance & Documentation
- Track and validate supplier compliance documentation, including:
- Insurance certificates
- Health & safety accreditations (e.g. SSIP)
- Other regulatory requirements
- Monitor expiry dates and ensure documentation is kept up to date.
Procurement Support
- Coordinate approval workflows with procurement teams.
- Ensure submissions are complete before review.
- Track and follow up on approval status.
System & Data Management
- Maintain accurate supplier records within the LSC system.
- Support migration of supplier data from legacy systems.
- Assist with vendor status updates across systems.
Supplier & Stakeholder Engagement
- Provide guidance to suppliers throughout the onboarding process.
- Respond to queries and resolve issues efficiently.
- Work closely with internal teams to ensure smooth onboarding.
Process & Continuous Improvement
- Support development and documentation of onboarding processes.
- Maintain onboarding trackers and reporting.
- Identify opportunities to improve efficiency and consistency.
About You
Essential
- Strong administrative background, with experience managing processes, data and documentation in a structured environment.
- Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management.
- Highly organized, with the ability to manage multiple workflows, priorities and stakeholders simultaneously.
- Excellent attention to detail, with the ability to review, sense‑check and validate information for accuracy and completeness.
- Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers.
- Customer/supplier‑facing mindset, able to guide users through processes and resolve queries effectively.
- Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity.
Desirable
- Exposure to procurement, supply chain or commercial environments.
- Experience using supplier portals, workflow tools or ERP systems.
- Experience working in a property services, construction or maintenance environment.
We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
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