Job Purpose
This position is primarily to provide administrative support for the procurement of facilities, services and non-stock products for Harsco Rail.
Key Result Areas
- Administration of the Harsco vehicle fleet
- Reduction of stock outs
Responsibilities & Duties
- Sourcing support - for non-stock items and services including raising requisitions.
- Support with qualifying suppliers and review supplier performance.
- Must be capable of handling multiple projects at one time.
- Management of the company service portals such as travel, PPE, stationary etc.
- Management of company vehicles – servicing, replacements & any escalation issues for our drivers.
- Management of buildings servicing such as aircon, heating, water coolers etc.
- Raising purchase orders, manual orders & maintain LN data integrity.
- Expediting critical non-stock and overdue purchase orders.
- Resolve supplier problems associated with invoicing issues, rework and faulty items or services.
- Must be able to develop excellent working relationship with both internal and external customers as well as suppliers.
- Review, analyse and interpret various reports.
- Constantly look for improvement opportunities and report as appropriate.
- Ability to interface with company and/or supplier senior management.
- Travel may be required to visit suppliers and Harsco locations to build relationships.
- Work towards having all services on a purchase order to reduce manual invoices.
- Manage contractors that provide services to Harsco ensuring they are qualified and provide a good quality service, as directed.
- Support with the issuing of the yearly code of conducts and reviewing compliance.
- Work closely with the EHS manager when purchasing of safety products or offering alternative products.
- Be a strong team player with ability to work effectively on cross-functional teams.
- Any other reasonable duties
Health, Safety & Environmental Responsibilities
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with Risk Assessments, method statements and safe systems of work.
- Maintain and utilise all PPE provided by the employer.
- Co-operate with your employer on health, safety and environment.
- Make safe any unsafe conditions where practical and challenge unsafe work practices.
- Inform your line manager, supervisor or health and safety representative of any unsafe occurrences
- Report all, and assist with investigating relevant accidents, incidents and near misses
- Additional responsibilities as identified for Managers in PRO/S/G/015
Key Working Relationships
- Engineering
- Operations
- Finance
- Warehouse
Qualifications
Personal Attributes/Competencies
Qualifications & Managerial Experience
- 1 plus years administration experience
- Vehicle fleet experience (desirable)
Technical Skills
- Excellent written and verbal communication skills.
Behaviours
- Time management skills
- Organisational skills
Benefits
- 25 days annual leave (plus Bank Holidays)
- Contributory company pension scheme (if applicable)
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