Global Office and Facilities Manager

Wordsmith

Most legal teams are drowning. They’re buried under internal questions, contract reviews, policy approvals, and constant fire drills.

Wordsmith is the AI command centre for in-house legal. We automate the chaos: intake, Q&A, redlines, drafting, and research, so legal teams can operate at the speed of business.

We’re growing quickly across Edinburgh, London, New York, and beyond. As we scale, our physical environments matter. Great offices help great teams move faster, collaborate better, and do their best work.

We’re looking for someone to build and run that experience globally.

The Role

We’re hiring a Global Office & Facilities Manager to own our offices and workplace operations across multiple locations. We’re moving fast on this hire and aiming to have someone in seat in the next few weeks.

You’ll ensure our spaces run smoothly, feel high quality, and support a high-performance, office-first culture. This includes day‑to‑day facilities management, office launches, vendor management, health & safety, workplace experience, and scaling systems as we grow. Edinburgh is your base, but expect to travel to launch and support our other sites including London and New York.

This is a hands‑on, high‑tempo role for someone with serious drive. You’ll be the person we call when something needs sorting, and you’ll take pride in creating environments where world‑class teams can do their best work.

What you’ll do

• Own day‑to‑day facilities and workplace operations across our offices in Edinburgh, London, and New York
• Ensure offices are safe, well‑run, organised, and consistently high standard
• Manage vendors including cleaning, maintenance, security, catering, utilities, and landlords
• Lead office openings, moves, expansions, and fit‑out projects
• Build scalable workplace systems, processes, and budgets
• Partner with People, IT, and leadership on onboarding, events, and employee experience
• Maintain compliance across health & safety, workplace regulations, and risk controls
• Respond quickly to issues and keep disruption to a minimum
• Continuously improve how our spaces look, feel, and function

What we’re looking for

• Serious energy, drive, and hustle. You want to own this and run with it
• Bias to action. You move fast and respond quickly when things need sorting, including out of hours when it matters
• Experience managing offices or facilities in a fast-growing company
• Multi-site or international experience preferred, and happy to travel to set up and support our London and New York teams
• Strong operator mindset, organised, practical, and reliable
• High standards, sharp eye for detail, and pride in how things look and feel
• Strong at vendor management and budget control
• Comfortable working autonomously and taking ownership
• Sharp communicator who can work across all levels of the business

How we work

We’re an office-first company. We believe being together helps us move faster, collaborate better, and build stronger teams.

This role is central to making that model work. Our offices should feel energising, efficient, and ready for high-performing teams every day. We move fast, and we expect the same from this role.

What you can expect

• Ownership of a highly visible global function
• Direct impact on how our teams experience work every day
• Opportunity to launch and shape new offices as we scale internationally, including London and New York
• Competitive compensation and meaningful equity
• Fast-paced environment with real responsibility

Why Wordsmith

We’re growing quickly, hiring ambitious people, and building a company designed for long-term success.

Workplace quality is not a side issue here. It’s part of how we perform.

If you want to build environments that help great people do their best work, this is the best place to do it.

#J-18808-Ljbffr