Overview
Procurement Administrator (Supply Chain) - Temporary Contract - Inside Ir35 - PAYE/Umbrella
Start Thursday the 23rd of April is essential - so, please only apply if you are immediately available
Based in Stratford (East London)
Initial contract: 8 weeks. Potential extension: up to 12 weeks total.
Role & Contract Details
The role is to join the Procurement team, supporting the rollout and ongoing management of the LSC Supplier Portal. This position will manage supplier onboarding and Pre-Qualification Questionnaire (PQQ) processes, ensuring suppliers are approved through a controlled, compliant procurement route. You will act as the key coordination point between internal teams, Procurement and suppliers, managing the end-to-end onboarding journey from initial request through to approval, ensuring all supplier data and compliance documentation is complete and accurate. This is a critical role supporting both the implementation phase of a new system and its transition into business-as-usual operations.
Responsibilities
- Supplier Onboarding & Coordination: Manage all supplier onboarding requests from internal stakeholders.
- Coordinate the full onboarding lifecycle from request and review through to supplier invitation, PQQ completion and approval.
- Ensure onboarding is controlled through Procurement, not direct supplier registration.
- PQQ & Supplier Management: Invite suppliers to complete PQQs via the LSC portal.
- Monitor progress and follow up on incomplete submissions.
- Review supplier information for completeness and accuracy.
- Compliance & Documentation: Track and validate supplier compliance documentation, including insurance certificates, health & safety accreditations (e.g. SSIP), and other regulatory requirements.
- Monitor expiry dates and ensure documentation is kept up to date.
- Procurement Support: Coordinate approval workflows with procurement teams.
- Ensure submissions are complete before review.
- Track and follow up on approval status.
- System & Data Management: Maintain accurate supplier records within the LSC system.
- Support migration of supplier data from legacy systems.
- Assist with vendor status updates across systems.
- Supplier & Stakeholder Engagement: Provide guidance to suppliers throughout the onboarding process.
- Respond to queries and resolve issues efficiently.
- Work closely with internal teams to ensure smooth onboarding.
- Process & Continuous Improvement: Support development and documentation of onboarding processes.
- Maintain onboarding trackers and reporting.
- Identify opportunities to improve efficiency and consistency.
About You
Essential:
- Strong administrative background, with experience managing processes, data and documentation in a structured environment.
- Good working understanding of procurement or supply chain processes, including experience supporting supplier onboarding, PQQ or compliance activities, and an appreciation of governance and compliance requirements within supplier management.
- Highly organised, with the ability to manage multiple workflows, priorities and stakeholders simultaneously.
- Excellent attention to detail, with the ability to review, sense-check and validate information for accuracy and completeness.
- Confident communication skills, with the ability to engage professionally with both internal stakeholders and external suppliers.
- Customer/supplier-facing mindset, able to guide users through processes and resolve queries effectively.
- Ability to follow and enforce defined processes, ensuring compliance and consistency across all onboarding activity.
- Desirable:
- Exposure to procurement, supply chain or commercial environments.
- Experience using supplier portals, workflow tools or ERP systems.
- Experience working in a property services, construction or maintenance environment.
EEO & Important Notices
We are committed to ensuring that all job applicants are treated equally, without discrimination because of gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
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