Office Manager / Personal Assistant

Overview

Location: Mayfair,London (on-site, 5 days)

Company: Industrial Property Development & Asset Management Firm

We are a high-performing property development and asset management company with a team of 25 professionals and a proven track record of transactions exceeding £5bn.

Our collaborative, fast-paced environment offers exposure to a wide range of projects and senior stakeholders. You will work closely with the Directors of the business.

Responsibilities

• Full diary management and meeting coordination for the Director
• Preparing and distributing drawdowns, and related documentation
• Invoice reconciliation
• Formatting letters, contracts, reports and daily use of Docusign.
• Updating presentations, website content, and company communications (News, LinkedIn)
• Managing office operations including stock/supplies, facilities, H&S compliance, and overall presentation
• Acting as first point of contact: answering calls, greeting guests, and hosting meetings
• Liaising with IT support, building management, clients, suppliers and service providers.
• Organising events, work experience schedules, and team activities
• Booking travel, couriers, and handling post
• Handling ad hoc requests across the team

Qualifications

• Highly organised with strong attention to detail
• Confident managing multiple priorities in a fast-paced environment
• Proven experience in an administrative or office management role
• Excellent communication and interpersonal skills
• Proactive, resourceful, and solutions-focused
• Professional, discreet, and reliable

Benefits

• Opportunity to work closely with senior leadership
• Exposure to high-value, complex transactions
• Collaborative and supportive team environment
• Competitive salary and benefits, including discretionary bonus scheme, team days out and events

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