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Location: Birmingham
Salary: £46406 to £54595 + 20% flex fund (Total salary up to £62,784)
HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.
Job Purpose
Reporting to the Phase 2 Head of Project Controls, the Project Controls Manager is a key role as part of a team supporting the management of the Adapted Hybrid Bill delivery programme for Northern Power House Rail. The role includes the management of all change control activities, governance arrangements, process development and implementation, performance reporting and stakeholder engagement, to assist the Hybrid Bill Delivery Directorate achieve Royal Assent. The role will oversee the secretariat to the Integration & Change Forum and will play a significant part in supporting the management of the Hybrid Bill Delivery programme during the particularly intensive Parliamentary phases.
Responsibilities
- Manage the Hybrid Bill programme change control activities, conduct quality assurance checks of change requests ensuring proposed changes are fully assessed with clear visibility of implications and movements from the programme baseline position in scope, budgets and schedule and evidence of consultation with other internal functions.
- Monitor, review and report to the Phase 2 Head of Project Controls on the quality of change proposals submitted for inclusion against baseline; provide guidance and corrective actions to functional departmental teams to improve quality of change control information.
- Ensure all approved changes are correctly attributed and incorporated into planned schedules of activity, costs models and estimates, and Work Breakdown Structure (WBS).
- Assist in preparation and submission of monthly performance reports for all programme changes to key stakeholders to enable prompt decision‑making, approvals and financial authorisations.
- Champion compliance of the HS2 programme change management process and liaise with functional departmental teams to provide advice, guidance, recommendations and training on process and system.
- Support ongoing design development improvements, user testing, training and implementation of system improvements to the Phase 2 programme change management system Change Control Toolset (CCT).
- Obtain user feedback and incorporate lessons learned into the Hybrid Bill Change Management and Governance process.
- Manage implementation of the HS2's programme change management processes using HS2's Change Control Toolset (CCT) ensuring it remains fit for purpose for current and future needs of the programme.
- Responsible for managing the assurance of Project Controls Data and ensuring adherence with Project Management Office (PMO) and Project Controls policies, processes and standards across development and delivery areas.
- Manage secretariat of the Integration & Change Forum and any other programme change meetings; responsible for diary management for ICF and timely production of agendas, meeting minutes and action trackers.
- Engage with Hybrid Bill petition managers and wider stakeholders to maintain a forward look of impending programme changes.
- Responsible for providing functional line management, performance management and objective setting support to direct reports.
- Actively promote and embed Equality Diversity and Inclusion (EDI) in all work, and support and comply with all organisational initiatives, policies and procedures on EDI.
About You
Skills:
- Prioritisation – Ability to define and prioritise objectives, analyse inputs, assess and challenge data, define strategies and support rationales.
- Influencing & Negotiating Skills – Ability to be assertive without causing unnecessary conflict.
- Effective verbal and written communication skills – Ability to present at Project level; ability to confidently communicate on project controls updates and processes to project and supply chain teams, citing a wide range of examples of application; ability to produce and present documents and reports to project and supply chain teams.
- Facilitation – Ability to manage workshops to solve critical problems and provide clear direction to team members on the actions needed to manage and mitigate any critical issues.
- Data analysis – Ability to analyse and interpret data and produce accurate timely and informative reports in multiple formats targeted to the needs of the audience.
- Problem Solving – Ability to identify problems and review related information to develop and evaluate options and implement solutions.
Knowledge:
- Knowledge of one or more of the core Project Controls disciplines, including Schedule Management, Cost Management, Change Management and Risk Management.
- Basic knowledge of baseline development and maintenance of baselines.
- Basic level of knowledge of the fundamentals of Project and Commercial Management including understanding of cost delivery and schedule targets.
Type of experience:
- Experience in project controls on projects/programmes.
- Experience in one or more of the core project controls functions, including baseline maintenance, schedule management, cost performance, change management, risk management and performance reporting.
- Experienced in the management and control of key Project Controls systems (e.g. Primavera P6, Prism, CEMAR, etc.).
- Experience of facilitating and administering project performance reviews and presentations with stakeholders.
- Experience of managing and/or influencing governance forums including project change and investment boards with delegated decision‑making powers.
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