Recruitment Officer

Recruitment Officer
Location: Newport
Hours: Monday - Friday, 9:00am - 5:00pm
Working Style: Hybrid working once training is complete

Are you highly organised, detail-focused, and confident managing recruitment administration in a fast-paced environment?

We're looking for a Recruitment Officer to join our busy and supportive HR team in Newport. This role is ideal for someone with previous recruitment or HR administration experience who enjoys coordinating processes, supporting candidates and hiring managers, and ensuring a smooth and compliant recruitment journey from advert to onboarding. Please note this is a temporary contract until December 2026, with a chance of an extension.

This is a predominantly recruitment administration-focused role, requiring excellent organisational skills, attention to detail, and the ability to manage multiple vacancies at different stages.

What you'll be doing

This role supports end-to-end recruitment activity, ensuring processes are compliant, efficient and candidate-focused. Your key responsibilities will include:

Advertising & Vacancy Management

• Drafting and posting job adverts across internal and external platforms.
• Liaising with hiring managers to confirm role requirements, job descriptions and person specifications.
• Managing applicant tracking systems and ensuring vacancies are accurately maintained.
• Monitoring application responses and closing adverts where required.

Candidate Management & Queries

• Acting as the first point of contact for candidate enquiries via phone and email.
• Acknowledging applications and keeping candidates informed throughout the recruitment process.
• Coordinating shortlisting documentation and supporting hiring managers during selection stages.
• Scheduling interviews, sending confirmations, and preparing interview packs.

Pre-Employment Checks & Compliance

• Issuing conditional offer letters and contracts of employment.
• Managing pre-employment checks including right to work, references, DBS (where applicable), and other compliance requirements.
• Ensuring all documentation is received, verified and recorded accurately.
• Maintaining confidential and GDPR-compliant candidate records.

Onboarding & New Starter Administration

• Coordinating onboarding documentation and new starter forms.
• Liaising with payroll and IT to ensure smooth onboarding arrangements.
• Preparing induction schedules and supporting new starters through their first weeks.
• Ensuring all onboarding records are complete and stored appropriately.

General Recruitment & HR Administration

• Maintaining accurate recruitment data and producing reports as required.
• Supporting recruitment campaigns and high-volume recruitment activity.
• Assisting with continuous improvement of recruitment processes and systems.
• Providing administrative support to the wider HR team when required.

About You

• Previous experience in recruitment administration, HR administration, or a similar coordination role.
• Strong organisational skills with the ability to manage multiple vacancies and deadlines.
• High attention to detail, particularly when handling compliance documentation.
• Confident using MS Office and recruitment/HR systems.
• Excellent written and verbal communication skills.
• A professional, approachable manner when dealing with candidates and stakeholders.

Transformation & Ways of Working

Our office is currently undergoing an exciting Transformation programme, introducing new systems and ways of working. You'll be expected to actively engage with change, adapt to new processes, and contribute positively to continuous improvement.

Once training is complete, we work in a hybrid model, combining home and office working. You'll be required to:

• Attend the office for at least 40% of your working week
• Participate in team rotas
• Occasionally attend the office at short notice to meet business needs

This is a fantastic opportunity for someone who enjoys the administrative side of recruitment and takes pride in delivering a smooth, professional candidate experience.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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