Project Administrator

At PiLON, we're more than just a business. We are a trusted name in construction, known for our reliability and dedication to the quality of work. As part of the United Infrastructure group, we specialise in planned maintenance and refurbishments within the social housing sector, and we're excited to welcome you to our rapidly growing team. Apply today for an opportunity to create lasting legacies together!

Our customers come from all walks of life, and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Taking our commitment to diversity seriously, we are proud members of the Black Professionals in Construction Network, a leading organisation focused on promoting inclusion in the built environment sector.

If you are driven and reliable and you aspire to make a meaningful impact, we want to hear from you. In return, you can expect support in achieving both your personal and career aspirations, as you'll work with a team that has a strong sense of motivation and pride in what we deliver.

Salary range: £28,810 to £30,000 per annum, depending on experience

Role Location: Reading, RG6

Contract Type: Permanent, Full-Time

About the Role

PiLON is looking for an experienced, enthusiastic, and proactive Project Administrator to join our Disrepairs Team. This is a fantastic opportunity to contribute to meaningful refurbishment projects within the social housing sector. You’ll be at the heart of our operations, providing essential support to ensure projects run smoothly, while also enjoying excellent opportunities for professional growth and development.

If you’re organised, motivated, and enjoy making a real impact, we’d love to hear from you!

Key Responsibilities

• Serve as the first point of contact for all site communications and provide support where needed
• Provide administrative assistance to Site Managers and the wider team
• Liaise with residents and on-site teams to help deliver projects effectively
• Support oversight of works to ensure compliance with safety, cost, quality, and time requirements
• Manage appointments and maintain project trackers
• Assist in budget preparation and review
• Conduct research to support project objectives
• Monitor project progress and address issues promptly
• Issue all relevant legal documentation, including contracts and agreements

What We're Looking For

• Highly organised with excellent time-management skills
• Strong typing skills and keen attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and generally IT savvy
• Excellent interpersonal and telephone etiquette
• Ability to manage tight deadlines, adapt to changing priorities, and work collaboratively as part of a team

Why work with us? Here are some of the brilliant benefits you could have as a Project Administrator

• 23 days of holiday per year, excluding Bank Holidays (+ get more days with length of service)
• Up to £2,000 reward for successful recommendations as part of our referral scheme
• Significant savings on daily shopping through our benefits portal
• A welcoming office, snacks, beverages, friendly colleagues and team socials throughout the year
• A supportive culture and a great team with exceptional talent and experience
• Trained Mental Health First Aiders support
• Annual training budget so you can focus on your personal and professional development and much more…

About us

With over 20 years of success behind us, PiLON began an exciting new chapter in 2024 as part of the United Infrastructure Group. This growth means more opportunity, broader expertise, and long‑term stability for our teams - and a stronger platform for people to build lasting careers.

We specialise in planned maintenance and refurbishment within the social housing sector and are known for delivering high‑quality work with care, consistency, and respect for the communities we serve.

At PiLON, we don’t just hire for skills - we hire for attitude, potential, and values. We actively welcome people from a wide range of backgrounds, knowing that diverse teams perform better and create better outcomes. Our commitment to inclusion is reflected in our membership of the Black Professionals in Construction Network, supporting positive change across the built environment.

If you’re reliable, motivated, and looking for a role where your work genuinely matters, PiLON offers a supportive environment, opportunities to develop, and the chance to be proud of what you do every day.

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