About Eventogy
Eventogy is a leading provider of cloud‑based event management software, built for large corporate enterprises. We work with top‑tier clients including global banks, law firms, automotive brands, and government bodies, helping them simplify and elevate the way they run events. We’re a tight‑knit team that values integrity, courage, and innovation, and we’re growing quickly.
The role
We’re looking for a reliable, proactive, and highly organised person to keep both our CEO and our office running smoothly. This role is a genuine 50/50 split between professional and personal support. Half of your time will be spent as a classic Executive Assistant: managing the CEO’s work diary, coordinating meetings, handling business travel, and keeping office operations ticking. The other half will be spent supporting the CEO as a person: running personal errands, managing household and lifestyle admin, booking personal appointments, and generally making day‑to‑day life easier outside of work. Both sides of the role are equally important, and we want someone who is genuinely happy doing both.
Hours and working pattern
- Office presence is required Tuesday, Wednesday and Thursday as a minimum – these are our core in‑office days and non‑negotiable for this role
- Outside those days, we’re flexible – work the additional hours that suit you, whether that’s in the office or at home
- The role is open to both part‑time and full‑time applicants. We’re particularly open to applicants looking for school‑friendly hours around the core days
- Working pattern will be agreed with you, as long as the Tuesday‑ Thursday office presence is in place
What you’ll do
Supporting the CEO professionally (around 50% of the role)
- Manage and organise the CEO’s work diary, prioritising meetings and protecting focus time
- Handle inbound calls, emails and messages, responding on their behalf where appropriate
- Arrange business travel end‑to‑end, including everything around the flight: how the CEO gets to the airport, what they need on arrival, onward travel, and how the return journey runs
- Coordinate meetings end‑to‑end: agendas, prep, minutes, follow‑ups
- Prepare and organise documents, briefings, and anything else needed to help the CEO show up ready
Supporting the CEO personally (around 50% of the role)
- Manage personal diary, appointments and reminders
- Run personal errands and handle ad‑hoc tasks as they come up
- Coordinate personal travel, bookings and reservations
- Manage household and lifestyle admin: suppliers, deliveries, subscriptions, correspondence
- Anticipate personal commitments and handle the details before they become problems
- Handle everything with complete discretion and confidentiality
Running the office
- Keep the office running well: supplies, equipment, general upkeep
- Manage suppliers and any office maintenance or facilities issues
- Oversee health and safety compliance, including risk assessments and emergency procedures
- Maintain office systems for filing, document storage and general organisation
- Welcome visitors, coordinate meeting rooms, and look after hospitality
Keeping the team ticking
Provide light admin support to the wider team when needed. Help with basic people admin: maintaining employee records, coordinating interviews, supporting new‑starter onboarding. You won’t need to be an HR expert. You’ll need to be resourceful enough to figure out the right answer, often with AI’s help.
Join us
We’re a true meritocracy, and our team comes from a wide range of backgrounds, ethnicities and beliefs, all united by a commitment to doing great work.
About you
Above all, you are proactive. You think ahead by default. When you see a calendar entry, you’re already asking yourself what’s needed around it – transport, prep, follow‑up, contingencies. You don’t wait to be told. You spot the gaps and close them before anyone notices they were there.
You’re also highly organised, take real ownership of your work, communicate clearly, and handle confidential information with total discretion – both professional and personal.
Crucially, you’re genuinely happy with the mix of professional and personal support this role involves. Some people love this kind of blended EA role; others would rather focus purely on the business side. If it’s the former, read on.
Core to this role
- Proactivity: you anticipate needs and act on them before being asked. This is the number one thing we’re hiring for.
- AI‑first mindset: you already use AI tools in your work and can show us how. If you’re not yet, you’re hungry to learn and will be fluent fast.
- Resourcefulness: when you don’t know something, you find out – quickly, accurately, and without needing a manual.
- Discretion: you can be trusted with sensitive personal and business matters in equal measure.
- Strong organisational and time‑management skills.
- Excellent written and verbal communication.
- Confidence with Microsoft Office and modern workplace tools.
- Able to commit to Tuesday, Wednesday and Thursday in the office as a minimum.
Nice to have
- Previous experience as a PA, EA, or Office Manager, particularly in roles blending professional and personal support.
- Some HR admin or recruitment coordination experience.
- Familiarity with project management tools.
- Working knowledge of office health and safety.
What we offer
- Hybrid working built around core office days (Tue‑Thu), with flexibility around them.
- Professional development and training opportunities.
- A vibrant central location with the best coffee shop in the area on our doorstep and a buzzing food market right outside.
- Wellness perks including gym membership programmes (conditions apply).
- A supportive, inclusive team where your work has visible impact.
#J-18808-Ljbffr