Equans is looking for a Business Support Administrator to work within our facilities team on our blue light FM contracts based in Central London at our head office in Bank on a permanent basis. This is a full-time role working 40 hours per week from 08:00 to 17:00 with a one hour unpaid lunch break. Please note this role will be mostly home based with site visits across London/the South/South West/Midlands as required. On offer is a competitive salary and benefits package.
The role supports financial and contract administration activities within Sustainable FM CSW region. It is a key role, assisting with the Key admin functions support and performance of the Blue light contracts, ensuring contracts have the adequate support and finance assistance to deliver Customer satisfaction.
What will you deliver?
- Assist teams in improving and maintaining optimum approach to finance-based administrative functions (WIP, billing, receipting, purchase order compliance etc)
- Sub-contractor administration, invoicing and raising of purchase orders
- Production and processing of invoices for PPM, reactive, fixed, quoted and extra works
- Ensure audit trails are maintained
- Creation and provision of reports as required eg WIP, Debt.
- Other administrative tasks associated with role e.g. filing, correspondence, updating of records, timesheet entry
- Day to day administration of finance systems including oversight of task allocation.
- Produce Power BI report as required which demonstrates performance across the Blue light region
- Engage with contracts to ensure correct processes are being followed in a timely manner.
- Awareness of and adherence to contract-specific billing requirements
- Work closely with other support functions (Commercial, Procurement and Finance) within the CSW region
What can we offer you?
- On offer is a competitive salary, car or car allowance, bonus and benefits package, which includes;
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1.5 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
- 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
- Ability to work closely with stakeholders to identify where cover and support is required, develop best practices, analyse current processes to identify opportunities for improvement.
- Process-oriented individual with experience of delivering efficient and robust administrative procedures.
- Ability and confidence to challenge senior stakeholders where required.
- Ability to methodically review and ensure financial performance across the contracts is maintained while liaising with Suppliers to ensure compliance
- Excellent communication skills.
- Ability to liaise with administrative staff and develop relationships to ensure support is available across contracts
- Proficient in use of Power BI, Excel, SAP, Sharepoint and various other software systems.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables. Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live. Equans is a Bouygues group company.
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