Business Services Administrator

Overview

Vacancy Title: Business Services Administrator

Vacancy Location: Belfast - Hybrid

Engagement Type: Permanent - Full Time

Here at Mowlem Group, we stand at the forefront of civil engineering, and we are proud to be a trusted name in delivering construction, engineering, and infrastructure solutions. We combine technical expertise with a commitment to excellence to bring complex projects to life and we do this safely, efficiently, and sustainably. We are currently making significant contributions to infrastructure projects around the globe and our commitment is to set the benchmark for technical excellence, offer bespoke and agile services devoid of unnecessary red tape, nurture local expertise to bolster economic resilience, and uphold the highest ethical standards unwaveringly. With some incredible international projects currently breaking ground and on the horizon, this is a really exciting time to join the team at Mowlem Group.

The Role

As our Business Services Administrator, you will play a pivotal role at the center of our operations - perfect for someone who thrives on keeping things running smoothly, enjoys variety in their day, and takes pride in delivering exceptional support across a busy, collaborative environment. You will be based in Mowlem's Head Office in Belfast and will be responsible for supporting administrative functions of the Business Services department. From managing communications and coordinating travel, to supporting HR processes and maintaining key records, this role offers real variety and the chance to make a meaningful impact. If you thrive being at the heart of a business and take pride in delivering high-quality support, then this is the perfect role for you!

Key Responsibilities

• Provide day-to-day administrative support to Business Services
• Front of house duties including greeting visitors
• Manage phone calls and correspondence (letters, posting, phone calls, intercom)
• Manage central email address for the Company
• Assist Head of Business Services with arranging Visas and Travel and support with IT, Insurance and HR matters
• Source and book training as required
• Manage and maintain records, databases and filing systems
• Coordinate meetings, prepare agendas and take minutes if required
• Assist with basic financial administration (back up to Assistant Accountant)
• Monitor office supplied and liaise with vendors and service providers
• Support HR processes such as onboarding and maintaining employee records

Your Experience & Skills

• Ensure compliance with Company policies and regulatory requirements
• Essential Criteria
• Experience in a similar role
• Attention to detail, organisational and time management skills
• Strong all rounder with confidence in Microsoft 365 packages
• Personable and outstanding verbal and written communication skills
• Problem-solving skills, the ability to research and an aptitude for helping others
• GCSEs in Maths and English (C and above)

Why Work for Mowlem Group?

• Hybrid working
• Employee Assistance Programme
• Up to £500 towards professional subscription fees that are relevant to your role
• Employee Referral Programme

How To Apply

Please click Apply Now

NB: We do not accept speculative CVs from recruitment agencies.

Mowlem Group is very pleased to be an equal-opportunities employer. We are committed to building a diverse and inclusive environment where our people feel welcomed, valued and included. As an international company operating across multiple regions, cultures, and communities, we value individuals for who they are, and we know that our strength lies in the diversity of our people.

We want you to have the best possible interview experience with us, so we are committed to creating an accessible and inclusive recruitment process. If we can make any reasonable adjustments or accommodations due to a disability, please don't hesitate to let us know.

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