Data Coordinator
Location: Fife, Scotland, KY11 2BL.
Applicants must have been resident in the UK for a minimum of five years to meet the necessary security vetting requirements.
This position is fully site‑based; the successful candidate will be required to work on‑site in Rosyth during standard working hours.
Role Responsibilities
- Maintain accurate and up‑to‑date security vetting information in the company Vetting Database in line with policy and statutory requirements.
- Advise contractors and staff of clearance statuses weekly and administer vetting processes for supply chain partners.
- Conduct regular reviews of operative and staff records, preparing and issuing vetting status reports.
- Produce, record, and issue contract identity cards and manage all related correspondence, including documentation to DIO Security.
- Complete general administration duties including filing, photocopying, scanning, and managing incoming/outgoing post, ensuring timely response to emails and calls.
- Coordinate and support Establishment Managers within Scotland & Northern Ireland (S&NI) to achieve contractual KPIs.
- Liaise with Supply Chain partners to support KPI delivery in relevant areas of responsibility.
- Monitor operational performance each month with Site Teams, APs, Helpdesk, and Supply Chain to drive improvements in statutory, mandatory, and preventative maintenance compliance.
- Support operational, built estate, and asset compliance through accurate guidance and data provision.
- Maintain responsive communication with internal teams and client stakeholders to ensure clarity and alignment.
- Support the review, maintenance, and accuracy of estate and asset data in line with FDIS contract requirements.
- Support and, where needed, lead CAFM reporting development and improvements.
Required Qualifications
- Resident in the UK for a minimum of five years to meet security vetting requirements.
- Full site‑based availability; required to work on‑site in Rosyth during standard working hours.
Knowledge
- Understanding of CAFM systems and FM reporting tools.
- Knowledge of data analytics and performance reporting in a facilities or technical environment.
- Familiarity with MOD‑related data (desirable).
Skills
- Effective written and verbal communication skills.
- Strong influencing and stakeholder‑management skills.
- High‑level Excel and Power BI analytical capability.
- Ability to analyse big data sets and develop insights to support operational decision‑making.
Experience
- Experience working in demanding, data‑driven client environments.
- Broad background in Works Management (TFM, PFI, or similar).
- Experience using Excel/Power BI to produce operational reports, improve data quality, and support system development.
What's in it for you?
- Opportunity to play a key role in contract performance, data quality, and operational compliance.
- Access to Mitie's lifestyle benefits, recognition programmes, and professional development pathways.
- A collaborative environment with strong links to operational, technical, commercial, and client‑facing teams.
Mitie is committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition and need reasonable adjustments during the recruitment process, please let us know.
#J-18808-Ljbffr