Vacancy Summary
At Severfield, we’re creating better ways to build for a world of changing demands.
We have a fantastic opportunity for an Executive PA & Office Manager based at our Ballinamallard, Northern Ireland office.
This is a full‑time role, working hours are: Monday - Thursday 8.30am to 5.30pm & Friday 8.30am to 3.15pm.
Vacancy Details
We are looking for a highly organised and proactive Executive PA & Office Manager to support our Directors and ensure the smooth running of our Ballinamallard office. This is a varied and fast‑paced role, ideal for someone progressing from an administrative background or an experienced PA/Office Manager seeking a new challenge.
You will oversee daily office operations, manage administration across the site, support senior colleagues with complex diary and travel planning, and maintain a professional, well‑run working environment. The role also includes line management of office support staff and responsibility for ensuring compliance with company policies and health & safety standards.
Executive PA Support
- Proactively manage multiple Directors’ diaries, organising meetings, anticipating scheduling conflicts and ensuring smooth daily workflow.
- Prepare high‑quality documentation and meeting packs, often working to tight deadlines.
- Manage Directors’ expenses, credit card reconciliations, and handle confidential administration with professionalism and discretion.
- Organise meeting rooms across multiple offices, ensuring agendas, materials and attendees are fully prepared.
- Provide responsive support on ad‑hoc tasks such as document formatting, printing, binding and coordinating urgent requests.
Office Management
- Oversee the daily running of the Ballinamallard office, ensuring a professional, well‑maintained and compliant working environment.
- Line manage the Office Administrator providing guidance, prioritisation and performance support.
- Support reception cover when required, including greeting visitors, managing deliveries, overseeing post and setting up meeting rooms.
- Manage office facilities, supplies, vendor relationships and maintenance schedules.
- Raise and approve purchase orders, process invoices and monitor office budgets.
- Work with IT to support office systems, equipment needs and building access.
- Coordinate company events, Senior Leadership activities, training sessions and off‑site meetings.
Key Skills & Experience
- Proven experience as an Office Manager, Executive PA, Senior Administrator, or similar role.
- Strong organisational skills with the ability to multi‑task, prioritise and work independently.
- Excellent communication and interpersonal skills, with a professional and confident approach.
- High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office management systems.
- Ability to plan ahead, handle sensitive information, and work to tight deadlines when required.
What We Offer
At Severfield, we’re all about doing the right thing, so as you’d expect, we offer competitive salaries and excellent benefits packages.
We are an equal opportunities employer and actively encourage individuals from diverse backgrounds, experiences, and skillsets to apply. We welcome applications from everyone, regardless of age, gender, ethnicity, disability, sexuality, religion, or faith. We believe that a diverse team drives innovation and success.
Benefits
- 25 days holiday
- 7% employer pension contributions
- Employee assistance programme (EAP)
- Employee benefits scheme
- Cycle to work scheme
- Save as you earn
- Free onsite parking (role specific)
- Business health insurance
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