Coordinator, Committee- Ethics & Independence

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Role: Coordinator, Ethics & Independence, Governance Committee

Role Summary

Embedded within the Risk & Compliance Central Operations team and supporting the Global Ethics & Independence (E&I) programme, the Coordinator is central to the effective running of the E&I steering committee, user group and task forces.

The role requires excellent one‑on‑one communication with senior external stakeholders, meticulous attention to detail, and the ability to manage multiple meeting cycles at the same time.

The Coordinator is responsible for the practical coordination and delivery of E&I governance activities, supporting committees before, during and after meetings, aligning stakeholders across multiple countries, coordinating committee and task force activities, and ensuring actions and deliverables are progressed on time across multiple workstreams.

The ideal candidate brings strong planning, communication, and coordination skills, ideally gained in a complex global programme environment.

Key Responsibilities

Committee and meeting management

• Coordinate end-to-end delivery of monthly global E&I steering committee, user groups, and task forces meetings
• Manage meeting schedules across global time zones, including recurring meetings, meeting series, invitations and distribution lists.
• Set agendas in collaboration with the Chair and presenters and distribute meeting packs.
• Prepare slide pack outlines aligned to agendas and allocate slides to presenters in order for them to populate the content.
• Coordinate the preparation of slide content with Subject Matter Experts (SMEs) and review content for grammar, typos etc.
• Coordinate with formatting teams to ensure final materials meet required Corporate Visual Identity (CVI) standards.
• Facilitate pre‑ and post‑meeting engagements with presenters.
• Support live meetings by admitting participants, tracking attendance, controlling slide decks and supporting flow.

Minutes and governance administration

• Take accurate minutes (ensuring key discussion points, actions and decisions are clearly documented) and facilitate formal review, approval and publication.
• Maintain action logs, allocate owners to each action with deadlines, track progress and follow up on overdue actions and escalate issues where required.
• Ensure all meeting materials and outputs are uploaded to the appropriate governance platforms
• Coordinate updates to committee Terms of Reference when required.
• Maintain committee membership and records, including rotation terms, onboarding and offboarding and role changes.

Project planning & delivery

• In collaboration with E&I leadership , build and maintain integrated program timelines (milestones, dependencies, critical path, key deliverables).
• Track the full lifecycle of deliverables (scope, version control, reviews/approvals, publication, and communications).
• In support of the E&I programme, prepare and deliver weekly program plans and status dashboards (Red-Amber-Green (RAG) status, risks, issues, decisions, impact).

Reporting & Stakeholder Management

• Draft quarterly/annual program reports and executive summaries.
• Maintain stakeholder maps and communications plans to ensure consistent messaging and engagement.

Quality, Risk & Compliance

• Maintain documentation standards, templates, and procedural guides for committees and workstreams
• Identify and log risks/issues; propose mitigations; ensure timely escalation where needed.
• Support policy alignment and independence requirements in collaboration with other global teams.

Operations & Continuous Improvement

• Optimize workflows, tooling, and templates to reduce duplication and improve cycle time.
• Set up and manage shared workspaces (SharePoint/Teams channels/OneDrive folders, permissions).

Required Skills & Experience (7+ years)

Essential

• Minimum of 7 years’ experience in a coordination role within a complex environment (professional services preferred).
• Proven end-to-end coordination of senior-level committees/boards, or governance forums end-to-end across multiple time zones.
• Strong project planning and scheduling expertise, including critical path management, dependencies, RAID logs (Risks, Assumptions, Issues, Dependencies) and deliverable lifecycles.
• Outstanding written communication skills, with demonstrated experience drafting high-quality minutes, executive summaries, and management-level reporting.
• Confident stakeholder management at senior level with effective follow-up and clear, timely escalation where required.
• Exceptional organisational capability, with the ability to manage overlapping meeting cycles
• High attention to detail and strong track record of closing actions and meeting deadlines
• Comfortable working closely with senior leadership and handling confidential or sensitive information.
• Advanced proficiency in Microsoft 365 (Teams, Outlook, SharePoint, OneDrive, Excel, PowerPoint, Word, DPM).

Personal attributes

• Calm, professional and solutions‑focused under pressure
• Detail orientated
• Proactive and comfortable chasing actions and responses
• Discreet, reliable and trusted with sensitive information
• Collaborative, with the confidence to manage senior stakeholders diplomatically

Preferred

Background in Ethics & Independence, Risk, Compliance, Quality, or Professional Standards at an Accounting Firm.

Experience with collaboration/project tools (Planner, MS Project, Power BI, Smartsheet, or similar).

Familiarity with policy lifecycle management and document control/versioning best practices.

Change management exposure (communications planning, stakeholder engagement, adoption KPIs).

Qualifications

Bachelor’s degree (Business, Compliance, Risk, Governance, or related field) or equivalent experience.

Project coordination/PMO certification a plus.

Sample weekly cadence (Illustrative)

Monday: Publish weekly plan, update RAG status, confirm meeting agendas, send materials.

Tuesday–Wednesday: Coordinate committee/task force meetings, capture minutes, update action log.

Thursday: Consolidate inputs for program report; check deliverable readiness and approvals.

Friday: Issue status dashboard, circulate minutes (if pending), chase overdue actions, refresh timelines.

Why BDO?

We inspire others, to go further

At BDO, your ideas matter. You’re encouraged to think beyond the expected, explore new possibilities, and shape your own path. Here, you can make a meaningful impact, on your career, on your community, and on the future we build together.

We create together, to reach higher

We’re a people‑powered organisation, united by our diverse strengths and shared ambition. You’ll join a collaborative global team that values your perspective, amplifies your ideas, and supports your growth. Through global connections, shared knowledge, and opportunities for mobility, you’ll be part of something bigger: creating solutions that matter.

We build trust, to lead purposefully

Your expertise drives real outcomes at BDO. You’ll be part of an organisation that is trusted, recognised, and respected worldwide. With a strong commitment to integrity, sustainability, and positive impact, you'll be empowered to lead with purpose, both in the work you deliver, and in the communities where you live and work.

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