Murphy is recruiting for a Administrator to support the Executive Assistant and Personal Assistant in the Executive Office at ( Kentish Town ) 5 days a week on site
Operating in the United Kingdom, Ireland, Canada and the USA, Murphy provides better engineered solutions to infrastructure sectors including transportation, water, power and natural resources. So that our teams out on projects can run smoothly it is vital that we have robust support functions in place.
We are committed to fostering an engaging and collaborative work environment in which each person’s career is nurtured and developed. We focus on employee development, providing a culture of innovation and positive work-life balance.
Administrator/Assistant to the PA. You will support the Executive Assistant and Personal Assistant in the Executive Office through the provision of high quality customer service and administration support. The executive office supports the CEO, CFO, UK Managing Director Group Commercial Director, Group People Director, this is a fast paced role and will suit a candidate that enjoys the variety of supporting "C level" executives. Can be flexible on working hours to accommodate the right applicant.
What you will be doing
- Lots of travel arrangements/ hotels /car hires/trains/ taxi's and flights.
- Keeping all databases / folders / files up to date
- Internet research where applicable heavily involved with (hotel bookings, venues) for conferences/ meetings
- Arranging all name tags and labels/ invitations when required for meeting/ conferences
- Assist with making bookings where necessary and reconfirming appointments
- Making sure all appointments are in the Outlook diary
- Company credit cards and statements
- Reconfirming appointments
- Stationary ordering, ensuring office is neat and well kept
- Couriering packages and documents abroad
- Collecting and opening post
- Arranging lunch for meetings, where required
- Assisting with expense claims
- Any other ad hoc duties as and when required
Who we are looking for
- Confident in the use of Microsoft word, PowerPoint proficient at intermediate level
- Excellent customer service skills, positive approach to your work with a can do attitude
- Demonstrable experience of working in a secretarial support role or equivalent
- Enjoy working in a fast paced environments with the ability to keep calm
- Professional yet personable and able to communicate well at all levels
What’s in it for you?
- 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
- Discretionary annual bonus and annual salary review
- Above market rate contributory pension scheme
- Life assurance, health screening and enhanced sick pay
- Enhanced maternity and paternity pay and a maternity returners bonus
- Extra weeks holiday for all employees getting married and a wedding bonus
- Subsidised canteen facilities in core locations
- Dedicated and continued investment in your professional development
- Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc
Murphy is unable to employ anyone who does not have the legal right to live and work in the UK
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