Owen Reed is looking for a Legal PA for a top law firm in Birmingham with background in Disputes.
We have an exciting opportunity for an experienced Legal PA to join a highly regarded Dispute Resolution team. This role will provide high-level support to partners and fee earners within a busy litigation environment, working on a broad range of disputes including litigation, arbitration and mediation.
This is an excellent opportunity for a proactive Legal PA who thrives in a fast-paced legal environment and enjoys working as part of a collaborative team.
Key Responsibilities
- Complex diary and mailbox management for partners and fee earners
- Coordinating meetings, travel arrangements and maintaining calendars
- Opening and closing files and maintaining accurate electronic filing systems
- Acting as a gatekeeper for fee earner inboxes and prioritising communications
- Liaising with clients and handling general enquiries
- Preparing urgent documents through digital and non-digital dictation
- Delegating work to Document Production and administrative teams where appropriate
Billing & Financial Support
- Monitoring time recording and reminding fee earners where necessary
- Running and distributing WIP reports
- Preparing draft billing narratives and invoices
- Supporting partners with month-end billing processes
- Liaising with client accounts teams to resolve billing queries
Marketing & Business Development
- Supporting website updates, lawyer profiles and online content
- Maintaining fee earner CVs and credentials for bids
- Updating the InterAction CRM system and marketing lists
- Assisting with credentials documents and expressions of interest
- Coordinating conference calls and arranging international travel itineraries
Additional Duties
- Supporting new client onboarding using InTapp Intake
- Assisting with AML documentation and engagement letters
- Undertaking conflict checks and other administrative tasks as required
- Providing support to team members across the practice group when needed
Skills & Experience
- Previous Legal PA experience, ideally within Dispute Resolution or Litigation
- Experience liaising with Courts and Counsel
- Experience producing court bundles (electronic and hard copy)
- Strong organisation, prioritisation and diary management skills
- Excellent communication and client service skills
- Fast and accurate typing with strong attention to detail
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience using legal finance systems, document management and CRM systems