Role Overview
We are looking for a Part-Time Facilities Administrator to support the day-to-day operations of a busy facilities and workplace management team within a professional environment. This position plays an important role in maintaining efficient building services and ensuring administrative processes run smoothly.
Location - Hemel Hampstead
Hours - 32 hours per week based on London living wage.
Candidates should have prior experience in an administrative role, ideally within facilities, property, or a related environment.
Key Responsibilities
- Provide day-to-day administrative support to the Facilities or Workplace Manager
- Coordinate and monitor maintenance requests, including raising and tracking work orders
- Accurately log service requests, issues, and reactive maintenance tasks
- Maintain and update internal systems, reports, spreadsheets, and records
- Organise and manage document control, both digital and physical filing systems
- Assist with contractor coordination, including documentation and site records
- Support the tracking of planned preventative maintenance and compliance activities
- Respond to general enquiries from internal stakeholders, escalating where required
- Assist with health & safety documentation and compliance administration
Skills & Experience
- Previous experience in an administrative or office-based role (essential)
- Exposure to facilities management, property, or building services (preferred)
- Proficient in Microsoft Office, including Word, Excel, and Outlook
- Strong organisational skills with high attention to detail
- Clear written and verbal communication skills
- Experience with data entry, scheduling, and record-keeping
- Ability to follow processes and work independently when required
Personal Attributes
- Dependable, punctual, and professional in approach
- Positive attitude with a flexible and proactive mindset
- Able to prioritise workload and manage multiple tasks effectively
- Trustworthy, with the ability to handle sensitive information confidentially