This position is part time 20 hours per week based between our offices in Albyn Place and Dyce. This is a contract with immediate start for 3-4 months approx.
Job Purpose:
Facilitating operational daily activities within the Resourcing Hub offshore team by providing high quality administrative and coordination support.
Key Responsibilities:
- Liaising with offshore/onshore/office personnel confirming check-in details, booking hotels, arranging PPE, arranging inductions and any other travel arrangements, as required.
- Ensuring Fusion application is updated with correct job details for sending to personnel to accept their job as part of the mobilisation requirements.
- Liaising with client aviation ensuring seat bookings is accurate, notification of changes and processing of check in information.
- Maintaining Onboard Tracker system to provide accurate reporting of current mobilised POB.
- Managing stock PPE levels for distribution.
- Raising of hotel and travel provider PO’s, checking and processing of related invoices for finance.
- Face fitting and eye fitting of offshore personnel ensuring accurate certification in place.
- Liaising with human resources team and recruitment, ensuring full alignment through onboarding process.
- Assigning training courses as per company and client training matrix.
- Proactively interfacing with onshore Client Aviation & Construction Team to ensure full awareness of all movements of offshore personnel.
- Attending meetings as and where required.
- Participating with on-call out of hours rota.
Skills & Qualifications:
- Essential:
- Previous administrative experience in a busy, operational environment.
- Good working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc.).
- Excellent attention to detail, Diligence and self-discipline
Key Competencies:
- Strong communication and interpersonal skills.
- Excellent attention to detail, diligence and self-discipline.
- Ability to work under pressure, with changing priorities, and meet strict deadlines.
Work Environment/Conditions:
- Office: Albyn Place and Dyce. May require travel to other Aberdeen facilities to support business operations.
- Part Time: 20 hours per week
Disclaimer:
The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.