Executive Assistant Office Manager

About the job

Are you passionate about Instagram, TikTok, and YouTube? Do you live and breathe social media content and strategies? Dream of working with thousands of top influencers and some of the world’s biggest brands? If yes, we’re a perfect match!

At GIFTA, we’re revolutionising influencer marketing with our all-in-one gifting approach. From influencer selection and personalised fulfilment to tracking all content and ROI, we ensure every campaign delivers measurable value. Our model empowers nano and micro creators to share genuine, unscripted stories about the brands they love, building trust, engagement, and meaningful connections. Join us to reshape the future of influencer marketing.

About GIFTA

GIFTA is the UK’s leading influencer gifting company, specialising in authentic connections between brands and creators. Our all-in-one gifting approach manages every aspect of the process: selecting influencers that align with your brand, delivering beautifully personalised products, and tracking content and ROI through our advanced platform.

This approach ensures influencers have the freedom to create honest content that resonates with their audiences, fostering trust and transparency. Our model is rooted in authenticity—much like the traditional method of sending products to journalists for reviews, helping brands build credibility through genuine storytelling.

With a proven track record, we’ve worked with over 170 brands, including L’Oréal, Unilever, P&G, Adidas, Kellogg’s, Tesco, and Heinz. We also pioneered the first chilled and frozen product distribution for influencers, enabling food brands to connect with niche audiences in innovative ways.

Role Title: Executive Assistant Office Manager

Salary Range: £30,000 - 45,000 (DOE)

Location: London-based (Shoreditch)

4 Day a week company

Monday at home / Tuesday to Thursday in the office

We take culture seriously. We've built something special here, a team that genuinely enjoys coming to work, and this role sits right at the centre of keeping that alive as we grow.

You'll be the heartbeat of GIFTA: part organiser, part fixer, part culture champion. You're the person who makes everything just work — and makes the office somewhere people genuinely love being.

No two days will be the same. You'll sit at the centre of a fast-moving environment, acting as the right hand to the CEO / Founders while owning the office experience end-to-end. Some days that's pulling together an unforgettable team social or making a new starter's first day feel seamless. Others it's chasing a late invoice, packing bags for events, or handling something nobody else saw coming. The common thread: you take things off people's plates completely — and get them done.

CEO & Executive Support

aka: the ultimate right hand

• Triage and manage the CEO's inbox's daily
• Gatekeeping & Prioritisation: Acting as a strategic filter for the CEO; independently resolving 75% of incoming queries and ensuring only high-value 'Decision-Required' items reach the CEO.
• Relationship Management: Building rapport with key clients and partners to act as a seamless extension of the CEO’s voice, ensuring stakeholders feel valued even when the CEO is unavailable
• Work with the CEO daily to align on priorities
• Identifying potential scheduling conflicts or 'friction points' before they occur and resolving them without CEO intervention.
• Coordinate travel, meetings, agendas, and materials
• Support CEO at Internal and external events
• Handle sensitive information with discretion
• Support Founders with Ad Hoc admin support to help them multiply their time

Office management

aka: keeping the wheels turning

• Sole point of contact for landlord, cleaners, and maintenance
• Keep the space running smoothly, organised, and welcoming
• Manage supplies, equipment, deliveries, and meeting rooms
• Handle post, access, and day-to-day facilities
• Coordinate laptops, tech, access, and desk setup
• Partner with IT to get people up and running smoothly
• Lead the office search and move as we scale
• Keep budgets tight and supplier relationships smooth

People, culture & events

aka: bringing the vibe

• Own Tasty Thursdays — coordinating weekly team lunches everyone looks forward to
• Organise Workout Wednesdays and keep the energy going week to week
• Keep our office tuck shop stocked and managed to a budget
• Plan and deliver quarterly socials, away days, and experiences that people actually talk about
• Own birthdays, promotions, and milestone celebrations
• Support client events and internal all-hands
• Plan and deliver key events during the year, Summer Parties, Christmas gatherings.
• Own new starter onboarding as well as off-boarding
• Help shape and protect the GIFTA culture as we scale

Finance & business admin

aka: the fixer

• Support finance chasing outstanding client invoices and employee / supplier / company receipts
• Coordinate supplier and influencer payments
• Support payroll administration with our provider
• Handle insurance renewals and document filing
• Keep the financial hygiene tight across the business