AJ Chambers is working with a Top Silver Circle law firm in Central London on a fantastic opportunity for a Legal PA to join the Real Estate Disputes team supporting Partner level.
This firm is looking for an experienced Legal PA/EA with a minimum of 3 years’ experience in this area or within a Litigation group.
Role and Responsibilities:
- Acting as a first point of contact on behalf of the fee-earners
- Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings.
- Full management of travel and expenses for assigned fee-earners, ensuring business travel is booked via the Firm's in-house provider.
- Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed.
- To work with the client lead Partner and BD team to plan and deliver the Client Care programme, including meetings, mailings and events and to co-ordinate and share client related news searches.
- To develop a strong working knowledge of the Firm's billing systems, including processes, IT systems and specialist support available internally, to support the fee-earners in being able to prepare and issue timely and accurate bills to clients.
- Supporting fee-earners with monitoring and addressing unpaid bills, liaising with Credit Control as required.
- To co-ordinate the WIP lists and billing on behalf of Partners, including liaison with billing team. Pro-active monitoring of time and bills against the estimate.
- To support fee-earners in the smooth running of the client/matter lifecycle, following documented procedures, and working closely with internal client on-boarding and compliance specialists to ensure all required information/documentation is obtained.
- To track and monitor client engagement with Firm-wide communications, mailings and events and to update client Partner.
- Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses.
- Prepare, amend and proofread documents (e.g. letters, reports, attendance notes, memos, emails, pitches, presentations, articles etc. ensuring these are produced to the required standards and in line with House Style, and that they are retained and filed accurately.
- Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of longer or more complex documents, pitch/presentation materials etc.
- Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate.
Skills/Experience:
- Previous experience gained in an administrative role supporting a team in a law firm.
- Strong time management skills; will need to juggle a number of tasks at any given time, plan ahead, and have the ability to re-prioritise and adapt to changes in requirements.
- Previous experience managing calendars for multiple individuals, with the ability to apply judgement and common sense to ensure the best use of people's time is made, and that any potential diary clashes are pro-actively identified and addressed.
- A strong team player, willing to take on work for additional fee-earners and/or help with other tasks as needed in order to meet the needs of the business.
- High levels of discretion, with the ability to deal effectively with sensitive or confidential information.
For more information, please apply directly or contact Jess at AJ Chambers