Position Summary:
The Executive Assistant serves as the primary strategic partner for the Chief Sports Officer & MD UK, providing comprehensive administrative and secretarial support. This includes preparing, checking, coordinating, enhancing organizational output by optimizing internal approval workflows, overseeing executive reporting, and managing the day-to-day administrative functions of the London leadership office.
The Executive Assistant ensures effective communication and scheduling of meetings and events with both internal and external stakeholders. The role is responsible.
Key Responsibilities and Accountabilities:
- Responsible for the coordination and efficiency of the Chief Sports Officer and MD UK scheduling & operational logistics.
- Responsible for liaison with internal and external executive offices to coordinate complex executive schedules and process internal documentation in line with the company’s approval procedures.
- On point for regular review of schedule, meetings & operations with CSO/MD and team as needed with ongoing support for the Central Acquisitions team as required.
- Representative of the CSO/MD UK office with all internal London based colleagues, supporting MD UK functions as required.
- Responsible for all domestic and international executive travel as required.
- Responsible as required for document preparation, agendas, and correspondences for the executive office.
- Responsible as required for all visiting executives in relation to the Chief Sports Officer and MD UK meetings with schedules, transport and ad hoc tasks.
- Responsible for coordination of all meetings related to the schedule, including preparing agendas and following up on action items.
- First point of contact for the Chief Sports Officer and MD UK.
- Responsible for expense management for the Chief Sports Officer and MD UK.
- Responsible for maintaining tidy and well supplied offices and IT management for the office of the CSO and MD UK.
- Support with meeting planning & preparation in conjunction with colleagues across relevant functions.
- Such other support and responsibilities as required from time to time to support the CSO and UK MD.
Qualifications
- Bachelor's degree or equivalent experience
Experience
- Demonstrated experience of working at Executive Level within an international corporate environment.